Administrative Assistant

Bloomstar-Bouquet; Montreal (administrative region); On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional growth opportunities

Collaborative work environment

On-site parking

Job summary

Bloomstar is seeking an Administrative Assistant to keep operations and HR processes running smoothly across our branches. You’ll handle invoicing, document prep, onboarding tasks, and general office support, playing a key role in maintaining organized workflows.

You’ll collaborate with HR across locations, assist with recruitment coordination, and help create accurate employee profiles in ADP Workforce Now and Atlas.

Qualifications

• Proficient in Microsoft 365 and ADP Workforce Now.
• Fluency in Spanish is considered a strong asset.
• Proficient in Microsoft Office (Excel, Access, Outlook, Word) with calendar management.
• Maintains a high level of accuracy and precision in data entry and data validation.
• Strong communication of policies, procedures, and data insights to employees and management.
• Willingness to take ownership of deliverables and be a proactive thinker while delivering high quality work and meeting objectives on time.
• Promotes Bloomstar’s culture of respect, kindness and inclusivity when working with team members and external partners.

Responsibilities

• Administrative support: invoicing, document preparation, report assistance, and general office tasks.
• Human Resources: collaborates with HR and administration teams across all branches to implement and maintain HR initiatives.
• Onboarding and Training: oversees the onboarding process for new employees, including filing new hire documents and creating employee profiles in ADP Workforce Now and Atlas.
• Recruitment: coordinates with third-party recruiters to schedule temporary staff and monitor their hours, especially during busy seasons.

Skills

Calendar management

Data entry accuracy

Communication

Collaboration

Accountability

Integrity

Time management

Attention to detail

Spanish (asset)

Tools

Microsoft 365

ADP Workforce Now

Microsoft Excel

Outlook

Job description

About Us:

At Bloomstar, we’re not just about flowers—we’re about bringing a burst of color and joy to every corner of Canada! As the largest importer of flowers in the country, we’ve mastered the art of nationwide cold chain logistics to ensure our blooms arrive fresh and fabulous.

Part of the prestigious Elite Flower Group, we’re a powerhouse in the floral world, growing and distributing top-notch flowers across North America. We’re passionate about making sure our retailers get the best deal with competitive prices and budget-friendly floral management programs. Whether it’s a vibrant bouquet or a delicate arrangement, we’re here to make every flower moment magical!

Job Title: Administrative Assistant

Location: 12411 Horseshoe Way, Richmond BC.

Company: Bloomstar

Position Type: Full-Time

Job Summary:

Join our team as an Administrative Assistant, where you'll play a vital role in keeping everything running smoothly! You'll handle a variety of tasks that support both the office and HR, ensuring things stay organized and efficient behind the scenes. From managing day-to-day operations to assisting with employee onboarding and collaborating with teams across branches, you’ll be at the heart of the action. If you're detail-oriented, and ready to contribute to a positive, inclusive work environment, we’d love to have you on board.

• Administrative Support:Manages a range of administrative responsibilities, such as invoicing, document preparation, report assistance, and general office tasks.
• Human Resources: Collaborates with HR and administration teams across all branches to implement and maintain HR initiatives.
• Onboarding and Training: Oversees the onboarding process for new employees, including filing new hire documents and creating employee profiles in ADP Workforce Now and Atlas.
• Recruitment: Coordinates with our partnered third-party recruiters to schedule temporary staff and monitor their hours, especially during busy seasons when increased volumes require additional support.

Qualifications:

• Proficient in Microsoft 365 and ADP Workforce Now
• Fluency in Spanish is considered a strong asset.
• Technical:Proficient in Microsoft Office (Excel, Access, Outlook, Word) with experience in calendar management and organizing meetings using technology.
• Integrity: Maintains a high level of accuracy and precision in data entry and data validation while managing large volumes of data.
• Communication: Ability to communicate policies, procedures, and data insights to employees and management.
• Accountability: Willingness to take ownership of deliverables and be a proactive thinker while delivering high quality work and meeting objectives are met in a timely way
• Collaboration: Promote Bloomstar’s culture of respect, kindness and inclusivity when working with team members and external partners.

What Bloomstar Has to Offer:

• Competitive salary and comprehensive benefits package including health, vision, and dental care.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.
• On-site parking

Bloomstar is an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment. We encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to providing an equitable application and hiring process. We encourage you to connect with us at [e-mail] if you require accommodation during the recruitment process.