Administrative Assistant, Health Promotion-EN

Canadian Forces Morale and Welfare Services; Comox; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Health Benefits

Defined Benefit Pension Plan

Tuition Reimbursement

CF One Discounts

Flexible leave

Job summary

Canadian Forces Morale and Welfare Services (CFMWS) is seeking an Administrative Assistant (HPAA) to support Health Promotion programs. You will manage data entry, documentation, and communications, acting as a welcoming first point of contact and ensuring smooth administrative operations.

Responsibilities include scheduling, event support, registration management, and coordinating with teams across Canada to enhance HP initiatives, while maintaining organized records and materials.

Qualifications

• High School diploma and several years of administration or related field experience.
• Experience in office administration and records management.
• Proficient in travel arrangements, travel claims, invoices and order processing.
• Experience organizing meetings and schedules; drafting and distributing correspondence.
• Proficient with word processing, spreadsheets, presentations, databases, email and internet use.

Responsibilities

• Data entry, word processing, photocopying, correspondence, document distribution and record maintenance; follow-up actions.
• Schedule meetings, prepare agendas and minutes, and ensure administrative requirements are met.

Skills

Administrative support

Records management

Travel arrangements

Invoice processing

Meeting coordination

Documentation

Communication

Education

High School diploma

Tools

Microsoft Office

Word

Excel

PowerPoint

Email systems

Web publishing basics

Job description

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

The Role

Under the supervision of the Manager, Health Promotion, the Administrative Assistant (HPAA) provides administrative support for the implementation of local Health Promotion (HP) programs and campaigns. The HPAA provides a welcoming first point of contact for clients, ensuring a professional and positive experience.

They provide administrative and clerical support for the HP Manager, including data entry, word processing, photocopying, correspondence, document distribution, record maintenance, and follow-up actions. They schedule meetings and appointments, communicate with attendees, prepare agendas and minutes, and ensure administrative requirements are completed in a timely and professional manner.

The HPAA supports the delivery of workshops, presentations, campaigns and special events by managing registrations, maintaining event calendars, ordering resources, scheduling facility bookings, arranging technical equipment, setting up event spaces and assisting participants as needed. They support daily operational needs through preparation of materials, organization and replenishment of supplies and maintenance of shared spaces and resources. They create and disseminate HP information through a variety of channels including website updates, visual displays and social media. Working independently and collaboratively, they liaise with colleagues locally and across Canada to support HP initiatives and identify opportunities to enhance services and processes.

The successful candidate is highly organized, takes initiative, works confidently with minimal supervision and is able to build strong connections with colleagues, partners and clients. They have a strong attention to detail and use their creativity to be innovative.

If you are passionate about supporting the health and wellness of the Canadian Armed Forces community and enjoy a role that combines administration, communication and hands-on involvement, this is the opportunity for you.

Qualifications Needed

Education, Certifications and Licenses

• High School diploma AND several years experience in administration or in a related field

Experience

• In office administration and records management
• In making travel arrangements and travel claims
• In invoice and order processing
• In organizing meetings and schedules
• In drafting and distributing correspondence
• In the preparation of reports
• In maintaining web ready graphics, and desktop publishing
• In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies

• Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

Language Requirements

• English Essential / Bilingual (English and French) an asset
• Reading: Functional
• Writing: Functional
• Oral: Functional

Benefits Available

• Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
• Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
• Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
• Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.
• Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

Other Information

This is an on-site position with an assigned work location.

Interviews will be held on 16 September for successful shortlisted candidates.

Start Date

Contract start date: 28 September 2026

Contract end date: 16 January 2028

Inclusion and Accommodation

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

British Columbia