Administrative Assistant, Full-Time

Taproot Community Support Services; Surrey; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their dynamic team in Surrey. This full-time, on-site role involves providing essential administrative support within a collaborative environment. You will handle invoicing, manage reports, and ensure smooth operations while interacting with clients and community partners. The organization values innovation and work/life balance, offering competitive wages and career development opportunities. If you are organized, adaptable, and possess strong communication skills, this is a fantastic opportunity to make a difference in the community.

Benefits

Work/Life Balance

Career Development

Competitive Wages

Benefits

Pension Plans

Recognition Programs

Qualifications

• 3+ years of relevant administrative experience required.
• High school diploma with specialized training preferred.

Responsibilities

• Complete month-end duties like invoices and reports.
• Interact professionally with clients and community partners.
• Support program operations and manage travel arrangements.

Skills

Office 365

SharePoint

Zoom

Teams

Organizational Skills

Problem-Solving Skills

Communication Skills

Data Management

Education

High School Diploma or GED

Specialized Admin Training

Bachelor Degree

Job description

Job Description:

Job information Administrative Assistant, Full-Time from the Company Taproot Community Support Services. This latest Administrative Assistant, Full-Time vacancy is located in Surrey, BC, Canada. The position requires a Bachelor Degree. Job openings in this Administrative field have been published recently.

Job Responsibilities:

The Program

Taproot Community Support Services (formerly WJS Canada) aims to improve community lives through various programs. It provides direct services to children and youth with complex needs, trauma, mental health issues, and diverse abilities, within a trauma-informed care framework. As one of Canada's few private, national social service agencies, it operates over 125 services across BC, Alberta, and Ontario under more than 90 government contracts. With over 600 staff, it serves approximately 1,300 individuals daily, offering tailored programs including education, training, life skills, recreation, and family involvement.

Your Role

• Follow standards guided by Taproot policies and provincial regulations.
• Complete month-end duties such as invoices, staff summaries, and reports.
• Ensure timely submission of invoices, bills, and expense claims.
• Interact professionally with clients, families, staff, and community partners.
• Support regional and program operations, acting as liaison within the organization.
• Use computer software to prepare and edit documents, reports, and agendas.
• Schedule meetings, events, and manage travel arrangements.
• Assist in preparing reports, analyzing data, and forecasting as needed.
• Maintain files, databases, and records, performing routine data analysis.
• Order supplies and services as required.
• Lead and train junior staff or practicum students.
• Perform miscellaneous duties, including possible driving responsibilities.

The Position

This is a full-time, on-site role based in Surrey, BC, requiring 40 hours/week (Monday-Friday, 8:30 AM - 4:30 PM). It involves performing administrative support duties within a CARF/CET accredited agency, assisting visitors, managing reports, and maintaining a courteous environment.

Pre-Employment Requirements

Applicants must provide a valid Criminal Record Check and Ministry Check (dated within 6 months) before employment confirmation, which may take up to 6 weeks.

Candidate Qualifications

• High school diploma or GED with specialized admin training.
• At least 3 years of relevant experience.

Additional Skills and Competencies

• Proficiency with Office 365, SharePoint, Zoom, Teams.
• Ability to adapt to changing priorities and understand instructions clearly.
• Strong organizational, problem-solving, and communication skills.
• Experience with data management, report generation, and record keeping.
• Ability to transcribe meeting minutes and coordinate activities.

About Taproot

Taproot values collaboration, learning, and innovation, emphasizing a strength-based approach to care and support. Employees enjoy work/life balance, career development, competitive wages, benefits, pension plans, and various recognition programs.

Additional Information

For more details, visit our website: taproot.ca

Closing

We prioritize equity, diversity, and inclusion. Only shortlisted candidates will be contacted. No phone inquiries, please.

Keywords: Surrey jobs

Application deadline: 2025-05-28