Administrative Assistant (FT)

Equation Staffing Solutions.; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is looking for personable and skilled Administrative Assistants for temporary roles in Calgary. This opportunity is perfect for those returning to the workforce, experienced office professionals, or recent graduates with an Administration diploma. You'll be responsible for a variety of tasks, including managing communications, organizing meetings, and providing essential administrative support. If you thrive in a dynamic environment and enjoy helping others, this role could be your next great career step. Apply today and join a team that values your contributions and offers a supportive workplace!

Qualifications

• Intermediate-level skills in Microsoft Office required.
• Strong organizational skills and ability to prioritize deadlines.

Responsibilities

• Connect incoming phone calls and respond to email inquiries.
• Manage office supplies and order food for meetings.
• Create Excel spreadsheets and PowerPoint presentations.

Skills

Microsoft Office

Verbal Communication

Written Communication

Organizational Skills

Proactive Attitude

Education

Administration diploma/degree

Job description

We are seeking personable, professional, and skilled Administrative Assistants on a temporary or casual basis for several of our clients in Calgary. Based on your qualifications and experience, we can consider you for any administrative positions that we are working on, or that we receive in the future. Apply today if you’d like to be considered - we are interviewing!

Responsibilities:

1. Connect incoming phone calls and respond to email inquiries.
2. Direct clients, staff, and guests to appropriate departments.
3. Manage office supplies, and order food for meetings.
4. Book and set up meeting rooms as required.
5. Create and populate expense reports as requested.
6. Handle client contact lists, including database management.
7. Create Excel spreadsheets, PowerPoint presentations, and Word documents.
8. Type, format, and proofread correspondence documents.
9. Receive and sort daily mail and assist with courier deliveries.
10. Administrative support in the office as required.

Qualifications:

1. Intermediate-level skills in Microsoft Office are required to assist with day-to-day responsibilities.
2. Resourceful and patient while dealing with clientele.
3. Must have excellent verbal and written communication skills.
4. Strong organizational skills with the ability to prioritize deadlines and work under pressure.
5. Proactive and able to take on various administrative tasks.
6. Have a positive and professional attitude with the willingness to help out with administrative tasks.

Whether you are ready to return to the workforce after an extended break, are well-versed in office environments with lots of experience, or are a graduate student with an Administration diploma/degree, this may be the opportunity you are looking for!

Our recruiters are looking forward to hearing from you!