Administrative Assistant - FT -Calgary

Coast Claims Insurance Services; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a leading firm in the insurance adjusting industry as a Senior Administrative Assistant. This role is pivotal in supporting daily operations, managing correspondence, and maintaining organized filing systems. You will thrive in a dynamic environment that values attention to detail and proactive problem-solving. The company offers a supportive workplace with a commitment to work-life balance and employee engagement. If you have a passion for administration and a desire to contribute to a respected organization, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Company Matched RRSP

Paid Sick Days

Work/Life Balance

Engagement Events

Qualifications

• 2-3 years of administrative experience in insurance or legal fields.
• Proficient in MS Office with strong organizational and multitasking skills.

Responsibilities

• Manage correspondence and maintain filing systems efficiently.
• Proofread documents and assist in report preparation.
• Serve as a point of contact for inquiries and administrative challenges.

Skills

Administrative Experience

MS Office Proficiency

Attention to Detail

Organizational Skills

Communication Skills

Confidentiality

Problem-Solving Skills

Clerical Skills

Knowledge of Insurance Terminology

Job description

About Coast Claims:

Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years, we've attracted top-notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth-largest firm. Today we are still employee-owned, fully independent, and completely committed to providing outstanding service at a fair price.

About you:

Our busy adjusting office is seeking a talented Senior Administrative Assistant to join our team and support our daily operations. In this role, you will be responsible for providing a wide range of administrative support, including typing dictations, managing incoming and outgoing mail, and organizing and maintaining files and documents.

Key Responsibilities:

1. Serve as a point of contact for both internal and external inquiries, providing information and assistance as needed.
2. Manage incoming and outgoing mail, including sorting, distributing, and processing correspondence.
3. Organize and maintain physical and digital files and documents, including creating and updating filing systems as needed.
4. Assist with the preparation of reports and other correspondence materials.
5. Proofread reports, invoices, and other relevant documents prior to submission.
6. Identify and address administrative challenges proactively, seeking solutions to enhance operational efficiency.
7. Perform other duties relevant to the position as required or assigned.

Qualifications and Skills:

1. 2-3 years of professional administrative experience in the insurance industry or as a legal assistant.
2. Proficient in MS Office and capable of adapting to new technologies.
3. Attention to detail.
4. Strong organizational and multitasking abilities.
5. Effective communication skills, both written and verbal.
6. Ability to maintain confidentiality and handle sensitive information with discretion.
7. Proactive problem-solving skills and a positive, can-do attitude.
8. Strong administrative and clerical skills.
9. Knowledge of insurance terminology and procedures.

Why transition to Coast Claims Insurance Services?

1. Benefits packages including medical, dental, and vision.
2. Company matched RRSP.
3. 6 Paid sick days annually.
4. Work/Life Balance.
5. Engagement events.
6. Office hours are Monday to Friday.

Coast Claims prioritizes diversity, and while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview.