Administrative Assistant - Flight Operations

Jazz Aviation LP; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support Flight Operations in a dynamic and fast-paced environment. This role involves coordinating essential documentation, managing inventory, and providing general administrative support to ensure smooth operations. The ideal candidate will possess strong organizational and communication skills, thrive under pressure, and be detail-oriented. Join a workplace that values diversity and fosters an inclusive culture, where your contributions will make a significant impact on the team's success. If you are ready to take on this exciting challenge, we encourage you to apply!

Qualifications

• Excellent problem-solving and organizational skills are essential.
• Bilingualism in English and French is an asset.

Responsibilities

• Provide administrative support for Flight Operations crew members.
• Assist with documentation, inventory, and general office duties.

Skills

Problem-solving skills

Organizational skills

Communication skills

Bilingual (English and French)

Education

Grade 12 education

Post-secondary diploma or college degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description - Administrative Assistant - Flight Operations (YYZ-2024-5770-11688B)

The initial review of applications will begin on the "Apply by Date" indicated. Applications received after this date may not be considered. Exception: Some positions may remain posted for applicant evaluation on an as needed basis. Please note that job postings will in general remain posted until such time as the position is filled.

Apply by Date: Apr 14, 2025

Primary Location

CA-ON-Toronto

Schedule

Full-time

Job Type: Permanent

Shift: Days

Number of Openings

1

Purpose of Position:

To provide and coordinate support for Flight Operations crew members.

Key Activities:

• Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Transmittal revisions (TR's), Safety Technical Bulletins (STB's), training documents, etc).
• Assist with booking RAIC appointments, and preparing documentation for local airport authorities.
• Filing to crew mail slots and personnel files (Bid packages, pay advices, letters, certificates, PPC records, FAM flights, medicals, etc).
• Maintain inventory and distribution of crew uniforms, luggage parts, headsets.
• Control and post documents to the necessary information boards.
• Provide general administrative support and maintenance within the Crew rooms (cleanliness, printer and fax machine toners, paper, supplies, etc).
• Replenish and stock crew forms and coupons (Onboard Product Compensation form, Jump Seat coupons, Employee Pass coupons, Passenger count forms, Airport forms/updates, etc).
• Create and maintain crew mail files.
• Assist Onboard Product with cash deposits and pick up.
• Update, forward, and reconcile reports (Grooming, CARA crew snacks, etc.).
• Update crew parking logs.
• Order pilot business cards.
• Update the Inflight Manager direct report lists.
• Assist with the arrangement of hotel, travel, and boardroom bookings as requested.
• Support and assist with Onboard product reconciliation process and the necessary Guestlogix data entries.
• Distribute pick-up and courier mail.
• Answer crew inquiries by phone, in person, or email, and forward calls as necessary.
• Assist in the coordination of crew room employee engagement planning/activities.
• Perform general administrative duties as assigned.

Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.

Other related duties as assigned.

Qualifications:

• The successful candidate must possess excellent problem-solving and organizational skills and have the ability to work well under pressure, meet deadlines and work with minimum supervision.
• Must have a minimum Grade 12 education.
• Post-secondary diploma or college degree is an asset.
• Previous work experience in the airline industry is an asset.
• Previous work experience in an office environment is an asset.
• This position demands meticulous work standards and exemplary interpersonal skills.
• Candidate must possess excellent communication skills, both written and oral.
• Strong knowledge of Microsoft Word, Excel, and Outlook is required.
• Bilingualism (English and French) is an asset.

We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at [e-mail] if you would benefit from an accommodation during the recruitment process.

Jazz recognizes that the best talent includes people of all backgrounds, abilities, and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.