Administrative Assistant - Flight Operations

Jazz Aviation; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading aviation company is seeking an administrative support specialist for its Flight Operations team in Toronto. The ideal candidate will assist with documentation, provide support to crew members, and ensure efficient administrative operations. Applicants should possess strong organizational and communication skills along with a minimum Grade 12 education, with further qualifications considered an asset.

Qualifications

• Previous work experience in the airline industry is an asset.
• Experience in an office environment is beneficial.
• Bilingualism (English and French) is an asset.

Responsibilities

• Assist with the distribution and maintenance of operational documents.
• Provide general administrative support within the Crew rooms.
• Manage inventory and crew uniforms.

Skills

Problem Solving

Organizational Skills

Communication

Interpersonal Skills

Education

Grade 12 education

Post-secondary diploma or college degree

Tools

Microsoft Word

Excel

Outlook

Job description

Purpose of Position: To provide and coordinate support for Flight Operations crew members. Key Activities:

• Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Transmittal revisions (TR's), Safety Technical Bulletins (STB's), training documents, etc).
• Assist with booking RAIC appointments, and preparing documentation for local airport authorities.
• Filing to crew mail slots and personnel files. (Bid packages, pay advices, letters, certificates, PPC records, FAM flights, medicals, etc).
• Maintain inventory and distribution of crew uniforms, luggage parts, headsets.
• Control and post documents to the necessary information boards.
• Provide general administrative support and maintenance within the Crew rooms (cleanliness, printer and fax machine toners, paper, supplies, etc).
• Replenish and stock crew forms and coupons. (Onboard Product Compensation form, Jump Seat coupons, Employee Pass coupons, Passenger count forms, Airport forms/updates, etc).
• Create, and maintain crew mail files.
• Assist Onboard Product with cash deposits and pick up.
• Update, forward, and reconcile reports. (Grooming, CARA crew snacks, etc.).
• Update crew parking logs.
• Order pilot business cards.
• Update the Inflight Manager direct report lists.
• Assist with the arrangement of hotel, travel, and boardroom bookings as requested.
• Support and assist with Onboard product reconciliation process and the necessary Guestlogix data entries.
• Distribute pick-up, and courier mail.
• Answer crew inquires by phone, person, or email, and forward calls as necessary.
• Assist in the coordination of crew room employee engagement planning/activities.
• Perform general administrative duties as assigned.
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
• Other related duties as assigned.

Qualifications:

• The successful candidate must possess excellent problem solving and organizational skills and have the ability to work well under pressure, meet deadlines and work with minimum supervision.
• Must have a minimum Grade 12 education.
• Post-secondary diploma or college degree is an asset.
• Previous work experience in the airline industry is an asset.
• Previous work experience in an office environment is an asset.
• This position demands meticulous work standards and exemplary interpersonal skills.
• Candidate must possess excellent communication skills, both written and oral.
• Strong knowledge ofMicrosoft word,Excel and outlook is required.
• Bilingualism (English and French) is an asset.

We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at [e-mail] if you would benefit from an accommodation during the recruitment process.

Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.