Administrative Assistant (Executive Assistant)

The Toronto-Dominion Bank (Canada); Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading bank in Canada is seeking an Administrative Assistant to provide comprehensive support to executives. The ideal candidate will have strong organizational skills, experience in administrative tasks, and proficiency in Microsoft Office. This role offers the opportunity to work in a dynamic environment with a focus on professional development and career growth.

Benefits

Health and well-being benefits

Savings and retirement programs

Career development opportunities

Paid time off

Qualifications

• 3 to 5 years of relevant experience.
• Extensive knowledge of Microsoft Office applications.
• Ability to work independently and as part of a team.

Responsibilities

• Manage calendars for multiple executives.
• Coordinate travel arrangements and meetings.
• Process expenses and assist with onboarding activities.

Skills

Organizational skills

Communication skills

Judgment skills

Education

High school diploma

Tools

Microsoft Office Suite

Job description

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

If you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.

As an Administrative Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader team as assigned.

What You'll Do

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities :

Make an Impact :

Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions

Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal / external parties

Process expenses for teams ensuring timely completion

Assist with onboarding / offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)

Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating / proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions

Maintain confidentiality : Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf

Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)

Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities

Provide vacation / temporary coverage for colleagues, supporting additional leaders

Experience Growth :

Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed

Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate our Culture of Care :

Provide support while ensuring quality service and professionalism at every interaction

Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

What You Need to Succeed

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

High school diploma with 3 to 5 years of relevant experience

Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)

Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams

Proven track record in supporting / performing Executive Assistant tasks for 2-3+ leaders at one time

Ability to collaborate with other Executive Assistants / Administrative Assistants, in addition to internal and external partners

Can perform efficiently in a multi-task environment and ensure deadlines are met

Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment

Experience coordinating travel arrangements and comfortable managing frequent changes

Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements

Excellent communication skills with the ability to listen actively, ask questions and communicate effectively

Strong judgment skills to support initiatives and apply discretion when working with confidential information

Colleague Development

Through regular development conversations and training programs, we’re committed to providing our colleagues with the support they need to thrive both at work and at home.

Applications must include :

Resume (two letter-sized pages only)

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Who We Are :

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs.

Additional Information :

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.

Training & Onboarding

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only) :

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