Administrative Assistant-EN

Canadian Forces Morale and Welfare Services; Greenwood; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Flextime options

Retirement plan

Learning & development

Discounts through CF One

Job summary

CFMWS in Nova Scotia is seeking an Administrative Assistant to support the Senior Manager, PSP, by collecting documentation, preparing topic briefings for conferences and meetings, and delivering essential clerical services.

The role involves data entry, word processing, creating agendas and minutes, organizing travel arrangements, processing invoices, and maintaining orderly records in a busy on-site office.

Qualifications

• In office administration and records management.
• In making travel arrangements and travel claims.
• In invoice and order processing.
• In organizing meetings and schedules.
• In drafting and distributing correspondence.
• In the preparation of reports.
• In maintaining web ready graphics and desktop publishing.

Responsibilities

Job description

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

The Administrative Assistant ensures the collection of necessary documentation and arrangement of topic briefings as required by the Senior Manager, PSP in preparation for conferences, meetings, and appointments. They provide administrative support such as data entry, word processing, faxing, photocopying, internal/external correspondence, distribution and follow-up action. The Administrative Assistant organizes meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and processes invoices and travel claims.

Qualifications Needed

Education, Certifications and Licenses High School diploma AND several years experience in administration or in a related field

Experience

• In office administration and records management
• In making travel arrangements and travel claims
• In invoice and order processing
• In organizing meetings and schedules
• In drafting and distributing correspondence
• In the preparation of reports
• In maintaining web ready graphics and desktop publishing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

Language Requirements

English Essential /Bilingual (English and French) an asset

Reading: Functional

Writing: Functional

Oral: Functional

Benefits Available

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

Other Information

This is an on-site position with an assigned work location.

This position typically follows a Monday through Friday, normal business hours schedule, 37.5 hours a week.

This temporary employment is expected to end on 31 March 2027.

Keep our Canadian Armed Forces operationally ready and their families and military community healthy as part of the team at Personnel Support Programs.

Personnel Support Programs contributes to the operational readiness of our Canadian Armed Forces through the provision of fitness, sports, recreation and health promotion programs to military communities across Canada and members while on deployment.

START DATE

As soon as possible

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.

We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society.

If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

Information received relating to accommodation measures will be addressed confidentially.

Nova Scotia