Administrative Assistant - Dunan

Medix Bc; Sidney; Hybrid; CAD 42,000 - 55,000; Full time

Job summary

Medix EMS is seeking an In-House Administrative Assistant for the Invoicing & Verification Team. You will invoice services, verify hours, and liaise with Admin, Bookings, and Operations to ensure timely delivery of invoices and services.

Ideal candidates have office/admin experience and a healthcare/medical background. This role is based in Sidney, BC, Canada, and may involve supporting retail store operations when needed.

Qualifications

• High school diploma or related post-secondary education.
• 2–3 years of office/admin experience.
• Proficient in English with strong written and verbal communication.

Responsibilities

• Invoice all services for clients.
• Verify worked hours submitted by the medical team.
• Liaise with Admin, Bookings, and Operations to ensure invoices are processed.
• Greet clients and handle email/phone correspondence.
• Assist with day-to-day order management and order preparation as needed.

Skills

Adaptability

Attention to detail

Time management

Education

High school diploma

Tools

Microsoft Office

Adobe

Google

QuickBooks

Job description

NOW HIRING: IN-HOUSE ADMINISTRATIVE ASSISTANT – INVOICING & VERIFICATION TEAM

Medix EMS is looking for an Administrative Assistant to join our Invoicing and Verification teams. This person will be responsible for invoicing all services, verifying worked hours submitted by our medical team, and liaising with our Admin, Bookings, and Operations teams to ensure efficient processing of customer invoices and timely delivery of services.

Summary of Job Duties

• Invoice all services provided to clients
• Verify worked hours submitted by our medical team
• Liaise with the Admin, Bookings, and Operations teams to ensure efficient invoice processing and service delivery
• Greet clients
• Handle email and phone correspondence with clients and staff
• Provide flexibility to help in the retail store when needed
• Assist with day-to-day order management and order preparation as needed
• Assist the Bookings Officer as needed

We are looking for individuals who have a passion for the medical industry and for what they do in the workplace. This position is ideal for individuals with a background as a Medical Office Assistant (or in a related field), though this is not a requirement. The applicant must have some related office/admin experience.

Encouraged Related Office Experience and Knowledge

• Use of standard office equipment and basic computer software/programs: Microsoft Office, Adobe, Google, QuickBooks
• Paper and paperless file management
• Accounts Receivable and Accounts Payable

Encouraged Qualities and Skills

• Adaptability, flexibility, and resourcefulness
• Organizational skills with excellent attention to detail
• Time management and prioritization of tasks
• Conflict management, resolution, and problem-solving
• Ability to work collaboratively and effectively with team members at all levels
• Ability to work in fast-paced environments

Requirements

• High school diploma and 2-3 years of experience, or related post-secondary education
• Ability to work in an active office/retail location
• Excellent written and verbal communication – proficient in English

Competitive starting wage. This Administrative Assistant position is available immediately.