Administrative Assistant- Corporate Services and Communications

Christ the Redeemer Catholic Schools; Okotoks; On-site; CAD 42,000 - 52,000; Full time

Job summary

Christ The Redeemer Catholic Schools is seeking an Administrative Assistant - Corporate Services and Communications to provide comprehensive administrative, technical, and logistical support at the Catholic Education Centre in Canada. You will manage calendars, prepare documents, and maintain records to support reporting and regulatory compliance.

The role also covers communications preparation, webpage updates, meeting coordination, and collaboration across departments to ensure efficient

Qualifications

• As a publicly funded Catholic School District, a certificate or diploma in Business Administration or related field is preferred.
• Experience in a finance-related, school, or public-sector environment is considered an asset.
• Graphic design and social media experience are advantages but not required.

Responsibilities

• Provide administrative, technical, and logistical support to Corporate Services and Communications, including scheduling, calendar management, correspondence, document preparation, filing, reception duties, and general office operations.
• Maintain accurate records, databases, contracts, administrative procedures, and project documentation for reporting and compliance.
• Support projects related to facilities, procurement, and divisional priorities, including reports, presentations, and briefing materials.
• Maintain and update Corporate Services webpages for accuracy and accessibility.
• Coordinate meetings, professional development sessions, agendas, materials, logistics, attendance tracking, and follow-up.
• Assist with access requests, records management, and privacy compliance documentation.
• Assist with preparation and distribution of communications materials including newsletters, posters, presentations, social media content, and publications.
• Maintain communications resources such as contact lists, templates, brand assets, digital libraries, and content calendars.
• Support photography and visual content collection at events, and assist with social media scheduling and routine metrics reporting.
• Collaborate with colleagues to support efficient workflows and shared services across the Catholic Education Centre.

Skills

Calendar management

Correspondence

Document preparation

Records management

Reception duties

Office operations

Communications materials

Social media content

Education

Certificate or diploma in Business Administration

Tools

Microsoft Office Suite

Content management platforms

Job description

CTR's Catholic Education Centre serves multiple stakeholders; it reports to the Board, the Government, the Diocese, its schools, and families. We are seeking a highly organized and professional Administrative Assistant - Corporate Services and Communications to provide comprehensive administrative, technical, and logistical support at the Catholic Education Centre. Reporting to Corporate Services and the Director of Communications, the successful candidate will manage competing priorities, coordinate administrative processes, and contribute to efficient and effective departmental operations.

Daily tasks will require a variety of skillsets and responsibilities including but not limited to:

• Provide administrative, technical, and logistical support to Corporate Services and Communications, including scheduling, calendar management, correspondence, document preparation, filing, reception duties, and general office operations.
• Maintain accurate records, databases, contracts, administrative procedures, and project documentation to support government, Board, divisional reporting, and regulatory compliance.
• Support Corporate Services projects and initiatives related to facilities, capital planning, procurement, and other divisional priorities, including preparing reports, presentations, and briefing materials.
• Maintain and update Corporate Services webpages, ensuring information is accurate, current, and accessible.
• Coordinate meetings, professional development sessions, and departmental activities, including agendas, materials, logistics, attendance tracking, action items, and follow-up.
• Assist with access requests, records management, and documentation to support compliance with privacy and access legislation.
• Assist with the preparation and distribution of communications materials, including newsletters, posters, presentations, social media content, and other publications.
• Maintain communications resources, including contact lists, templates, brand assets, digital libraries, photographs, graphics, and content calendars.
• Support photography and visual content collection at school and divisional events, along with social media scheduling, routine metrics tracking, and reporting.
• Collaborate with colleagues across the Catholic Education Centre to support efficient workflows, shared services, and departmental initiatives.

Additional responsibilities may be assigned to meet operational needs.

• Preference will be given to candidates with the below qualifications:
• Certificate or diploma in Business Administration, Office Administration, or related field; an equivalent combination of education and experience may be considered.
• Prior experience in a finance-related field, school environment, or public-sector environment is considered an asset.
• Graphic design and social media experience, or familiarity with related software and platforms, would be considered assets but are not required.

As a publicly funded Catholic School District, our schools and job locations are infused with the Catholic Faith. The successful candidate will demonstrate a respectful and sympathetic sensitivity to the Catholic beliefs and practices of the students and staff.

The School Division expresses appreciation to all those who apply. Only candidates selected for an interview will be contacted.