Administrative Assistant, Corporate Governance

Calgary West Central Primary Care Network; Calgary; Remote; CAD 48,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Employer-paid health & dental premiums

Health spending/wellness account

RRSP employer matching

Flexible working options

Vacation and personal time off

Job summary

Calgary West Central Primary Care Network is seeking an Administrative Assistant, Corporate Governance, to support governance activities, meetings and documentation. The role coordinates schedules, records and communications to ensure effective governance practices.

Primarily remote with occasional in-person duties; located within the Calgary Zone. Requires two years of admin experience, one year with committee meetings, and proficiency in Microsoft Office.

Qualifications

• Minimum two years of professional administrative experience.
• Minimum one year of experience facilitating council or committee meetings, including agenda prep, minute-taking and member management.
• Education equivalencies may be considered.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Teams).

Responsibilities

• Coordinate Board, council, and committee meeting schedules, agendas, deadlines and materials.
• Maintain governance records, action trackers, and member information.
• Onboard and support Board members, including onboarding logistics and evaluations.
• Support board recruitment, appointment, elections and transitions.
• Coordinate data collection for patient experience and safety reporting.
• Maintain ERM and accreditation readiness documentation and evidence.
• Coordinate accreditation-related meetings and communications.
• Prepare documents, presentations and administrative resources.

Skills

Meeting coordination

Documentation management

Administrative support

Education

Post-secondary diploma or certificate in policy studies, business administration, public administration, public health, or similar

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Teams

Job description

Status: Full-Time, Temporary (Expected Contract Dates: Oct. 12, 2026, - June 25, 2027)

FTE: 1.0

Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m.

Location: Calgary Zone

Work model: Primarily work from home

The Calgary West Central Primary Care Network (CWC PCN) is a non-profit organization committed to a healthier future. As a Primary Care Network, we work alongside hundreds of family doctors and nurse practitioners to support their patients with our programs and services at no cost to doctor, nurse practitioner, or patient.

As the Administrative Assistant, Corporate Governance, you'll provide administrative and coordination support for the CWC PCN's corporate governance, Board and committee activities, accreditation readiness, and risk governance programs. You'll coordinate meetings, schedules, records, documentation, communications, action tracking, and member administration to support effective and organized governance practices.

This role is primarily a work-from-home position with occasional in-person responsibilities; therefore, the successful candidate must be located within the Calgary Zone or the surrounding area (e.g., Cochrane, Canmore, Airdrie, etc.).

Responsibilities

Board and risk governance, councils, and committee coordination

• Coordinate Board, council, and committee meeting schedules, agendas, deadlines, meeting materials, and logistics.
• Maintain Board and committee records, action trackers, membership information, corporate filings, and governance documentation.
• Coordinate Board member onboarding, orientation logistics, evaluations, education sessions, retreats, the AGM, and other governance activities.
• Support Board recruitment, appointment, election, and transition processes through coordination, documentation, and records management.
• Coordinate member administration for councils and committees, including recruitment support, onboarding, correspondence, attendance tracking, and recognition activities.
• Coordinate the collection, compilation, and maintenance of data and supporting documentation required for patient experience and safety reporting.
• Coordinate administrative activities supporting the Enterprise Risk Management (ERM) program, including meeting coordination, documentation, action tracking, information requests, and maintenance of ERM records and resources.
• Coordinate Accreditation Canada readiness activities, including scheduling meetings, maintaining evidence and documentation, tracking action plans, and supporting ongoing compliance activities.
• Coordinate the collection and maintenance of evidence and documentation required to demonstrate compliance with applicable accreditation requirements.
• Track accreditation requirements, action plans, outstanding evidence, and identified follow-up activities and coordinate follow-up with accountable stakeholders.
• Coordinate accreditation-related meetings, communications, stakeholder engagement, and survey logistics.
• Maintain accurate and accessible accreditation records and support ongoing organizational readiness activities.
• Maintain Corporate Governance departmental records, documentation, templates, trackers, and other administrative resources.
• Provide document preparation, formatting, presentation development, and administrative support.

Requirements

Education: A post-secondary diploma or certificate in the area(s) of policy studies, business administration, public administration, public health, or similar is required.

Experience: A minimum of two years' professional administrative experience is required. A minimum of one year of experience facilitating council or committee meetings, including coordination, preparing agendas, minute-taking and supporting member management, is required.

Equivalencies of education and experience may be considered.

Technical: Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams).

Background check: A clear Criminal Background check is required to start.

Why work for us?

We have been recognized as an Alberta Top 85 Employer for 2026. The CWC PCN is a leader in the provision of primary care through collaboration, innovation, and teamwork, creating healthy patients and satisfied providers.

• competitive salary
• employer-paid premiums for health and dental benefits
• health spending/wellness account
• eligibility to contribute to our group RRSP plan and receive an employer match
• flexible working options
• generous vacation and personal time off allowances
• education days
• professional development opportunities

The CWC PCN is committed to providing a physically, emotionally, and psychologically safe environment for all workers, patients, and visitors. We are also committed to promoting policies internally that ensure team members across the organization feel they belong and can perform to their best capacity in a supportive and respectful work environment.

We invite applicants of all racial and ethnic backgrounds, ancestry, religious beliefs, gender/gender identity, sexual orientation, age, family/marital status, and physical and mental disabilities.

The CWC PCN welcomes and encourages applications from persons with disabilities or those needing an accommodation based on any other protected ground. Accommodations are available upon request for candidates participating in the selection process. To request an accommodation, please email [e-mail].