Administrative Assistant – Child and Family Services

Wiikwemkoong Unceded Territory; Northeastern Ontario; On-site; CAD 59,000 - 72,000; Full time

Job summary

Wiikwemkoong Unceded Territory's Child and Family Services is seeking an Administrative Assistant – Child and Family Services to provide comprehensive administrative support to the Team Supervisor and manage meetings, communications, and confidential records. This role emphasizes culturally appropriate service delivery aligned with Anishnaabe values and practices.

The successful candidate will have a Two Year College Diploma in Administration, at least two years of relevant experience, strong

Qualifications

• Two year college diploma in administration or equivalent.
• Minimum two years of administrative or executive experience.
• Strong communication, documentation and interpersonal skills.
• Proven problem-solving and conflict resolution abilities.
• Organizational skills to manage multiple tasks and deadlines.
• Able to work evenings or weekends as needed.
• Empathetic and culturally sensitive; commitment to equity and inclusion.
• Criminal Reference Check must be passed.
• Valid driver’s license and reliable vehicle.

Responsibilities

• Provide comprehensive administrative support to the Team Supervisor.
• Coordinate and manage meetings, agendas, minutes and follow-up.
• Act as primary contact for internal and external communications.
• Prepare correspondence, reports, presentations and briefing materials.
• Maintain confidential records, files and task lists.
• Assist with planning, coordination and monitoring of programs and initiatives.
• Coordinate travel, accommodations, meetings and supplies.
• Complete timecards, mileage claims and purchase orders.
• Support data collection and monthly reporting requirements.
• Ensure confidentiality and proper documentation for children, youth and families.
• Assist with community events and initiatives as needed.
• Utilize Caseworks Case Management System for records.

Skills

Communication skills

Documentation skills

Interpersonal skills

Education

Two Year College Diploma in Administration

Tools

Caseworks Case Management System

Job description

Nakiiwin Azheyaaksin

Employment Opportunity

Administrative Assistant – Child and Family Services

Wiikwemkoong Child and Family Services is seeking qualified individuals to fill the position of Administrative Assistant – Child and Family Services. Wiikwemkoong Unceded Territory (WUT) Child and Family Services oversees and advocates for child and family matters by following the principals and ethics of Wiikwemkoong’s Gchi Naaknigewin, Wiikwemkoong’s Children’s Bill of Rights and Wiikwemkoong Community Standards. This will ensure the services are culturally appropriate to support the community’s children and families in alignment with Anishnaabe values and practices. The Administrative Assistant will report directly to the Team Supervisor.

RESPONSIBILITIES

• Provide comprehensive administrative support to the Team Supervisor.
• Coordinate and manage meetings, including agendas, minutes, action items, and follow-up.
• Act as a primary point of contact for internal and external communications for respective department.
• Prepare correspondence, reports, presentations, and briefing materials.
• Maintain accurate, confidential records, files, and task lists.
• Assist with planning, coordination, and monitoring programs, projects, and initiatives.
• Coordinate travel, accommodations, meeting logistics, and supplies.
• Complete timecards, mileage claims, purchase orders, and other financial documentation.
• Support data collection and monthly reporting requirements.
• Ensure confidentiality, privacy, and proper documentation related to children, youth, and families.
• Assist with community events and meetings and initiatives as needed.
• Utilize and maintain accurate records within the Caseworks Case Management System

REQUIREMENTS

• Two Year College Diploma in Administration.
• Minimum of two (2) years of experience in an administrative or executive role, preferably in a First Nation Community, Organization or the social services sector.
• Strong communication, documentation and interpersonal skills.
• Problem-solving and conflict resolution abilities.
• Organizational skills for managing multiple tasks and meeting deadlines.
• Ability to work independently and collaboratively; flexibility to work evenings or weekends as needed.
• Empathetic and culturally sensitive; commitment to equity and inclusion.
• Successfully pass a Criminal Reference Check.
• Valid driver’s license, and a reliable vehicle.

Salary: $65,009 (Grade 5, Step 1) Location: In-Office Wiikwemkoong

Posting: November 9, 2026 Closing Date: November 30, 2026

Confidential: - Administrative Assistant - Child and Family Services

Box 112 19A Complex Drive

Wiikwemkoong Unceded Indian Reserve

Wiikwemkoong ON P0P 2J0

[e-mail]