Governance Unit Administrative Assistant

Wiikwemkoong Unceded Territory; Northeastern Ontario; On-site; CAD 59,000 - 72,000; Full time

Job summary

Wiikwemkoong Unceded Territory is seeking an Administrative Assistant for the Governance Unit to provide administrative and clerical support. The role supports governance processes, prepares and files documents, maintains records, and assists with meetings and community consultations.

The position reports to the Governance Unit Manager and Governance Committee, requires at least 1 year in an office setting, strong communication and organizational skills, and familiarity with the Anishinaabe

Qualifications

• Minimum 1 year experience in an office/administrative setting.
• Strong interpersonal, communication, written, and organizational skills.
• Experience using computers and software such as Microsoft, Excel, PowerPoint, Publisher, and Outlook.
• Must be able to work independently and as a team player.
• Familiarity with WUT Governance, or a willingness to learn.
• Knowledge of Anishinaabe culture, traditions, and current issues.
• Ability to speak and understand Anishnaabemowin, or have a willingness to learn.

Responsibilities

• Arrange and organize Governance Unit to ensure a productive practice is established in how documents are prepared, filed, and retrieved for use and for reference.
• Establish, maintain and update files, records and/or other documents.
• Assist in research and collection of information for provisions of laws, policies, plans, and strategies as well as establishing new laws and policies, plans and strategies.
• Maintain a general awareness of local and First Nation governance matters, as well as Provincial and Federal Laws.
• Assist in preparation of summary reports, quarterly reports, proposals, and Governance documents.
• Assist with arranging Governance Committee meetings.
• Assist with arranging community development processes and community consultations.
• Take meeting notes.
• Maintain a productive schedule that reflects the workplan of the Governance Unit. Plan around last-minute items and ensure the workflow continues without interruption.

Skills

Interpersonal skills

Communication

Written skills

Organizational skills

MS Office

Excel

PowerPoint

Outlook

Team player

Independent worker

Anishinaabe culture

Tools

Microsoft Office

Job description

[pdf-embedder url=”https://careers.wiikwemkoong.ca/wp-content/uploads/2026/09/Governance-Unit-Administrative-Assistant.pdf” title=”Governance Unit Administrative Assistant”]

Nakiiwin Azheyaaksin

Employment Opportunity

Wiikwemkoong Unceded Territory (WUT) is looking for an Administrative Assistant for the Governance Unit. The
purpose of the Governance Unit Administrative Assistant position is to provide administrative and clerical support to the
Wiikwemkoong Unceded Territory Governance Unit. The Governance Unit is responsible for ensuring current laws,
policies, plans and strategies as well as relationships with internal and external contacts appropriately reflect
Wiikwemkoong’s culture, customs, beliefs and that our traditional way of life remains protected. The Governance Unit is
also responsible for assisting Chief and Council obtain the goals and objectives outlined in their Strategic Plan. The
responsibilities within this position are flexible and may be adjusted according to community needs and priorities.
The Administrative Assistant will report to the Governance Unit Manager and to the Governance Committee.

RESPONSIBILITIES

• Arrange and organize Governance Unit to ensure a productive practice is established in how documents are
  prepared, filed, and retrieved for use and for reference.
• Establish, maintain and update files, records and/or other documents.
• Assist in research and collection of information for provisions of laws, policies, plans, and strategies as well as
  establishing new laws and policies, plans and strategies.
• Maintain a general awareness of local and First Nation governance matters, as well as Provincial and Federal
  Laws.
• Assist in preparation of summary reports, quarterly reports, proposals, and Governance documents.
• Assist with arranging Governance Committee meetings.
• Assist with arranging community development processes and community consultations.
• Take meeting notes.
• Maintain a productive schedule that reflects the workplan of the Governance Unit. Plan around last-minute
  items and ensure the workflow continues without interruption.

REQUIREMENTS

• Minimum 1 year experience working in an office/administrative setting
• Strong interpersonal, communication, written, and organizational skills
• Experience in using computers, and software such as Microsoft, Excel, PowerPoint, Publisher, and Outlook
• Must be able to work independently and as a team player
• Familiarity with WUT Governance, or a willingness to learn
• Knowledge of Anishinaabe culture, traditions, and current issues
• Ability to speak and understand Anishnaabemowin, or have a willingness to learn

Salary: Grade 05 Step 01 $65,005.00 Location: On Site

Confidential: Governance Unit Administrative Assistant Employment Opportunity

Wiikwemkoong Unceded Territory

19A Complex Drive, P.O. Box 112

Wiikwemkoong, ON P0P 2J0

[e-mail]

Box 112, 19A Complex Drive, Wiikwemkoong Unceded Territory

Wiikwemkoong ON P0P 2J0

[e-mail]