Administrative Assistant: Budget & Operations Support

BMO; Regina; On-site; CAD 39,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Retirement savings plans

Performance-based incentives

Discretionary bonuses

Other perks and rewards

Job summary

BMO is seeking a detail-oriented office administrator to support multiple business groups in Regina, Canada. The role involves clerical tasks, filing, data entry, and coordinating meetings, travel, and communications. You will work with internal teams and vendors, ensuring processes follow policy and controls.

Ideal candidates have a high school diploma, basic office skills, and a collaborative spirit. The position includes benefits and a chance to grow within a major financial institution.

Qualifications

• High school diploma or equivalent work experience.
• Certificate in Office Administration is desirable.
• Working knowledge of general office procedures.
• Working knowledge of office equipment, such as photocopiers and printers.
• General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.
• Verbal & written communication skills - Basic (in business environment).
• Organization skills - Basic (in business environment).
• Collaboration & team skills - Basic (in business environment).

Responsibilities

• Provides general office support services and clerical tasks to support one or more business groups and operations.
• Collaborates with internal and external stakeholders to facilitate delivery of business objectives according to policies and controls.
• Troubleshoots and resolves routine problems and maintains audit trails, escalating non‑routine issues as needed.
• Maintains filing systems and compiles, copies, sorts, and files records.
• Creates, maintains, and enters information into databases.
• Prepares funding approval requests and tracks department budget and capital expenditure invoices.
• Coordinates work orders for equipment warranties, maintenance, and repairs.

Skills

General office support

Stakeholder collaboration

Troubleshooting

Data entry

Communication skills

Organizational skills

Teamwork

Education

High School diploma or equivalent

Office Administration certificate desirable

Tools

Photocopiers

Printers

Audiovisual equipment

Job description

BMO is seeking a detail-oriented office administrator to support multiple business groups in Regina, Canada. The role involves clerical tasks, filing, data entry, and coordinating meetings, travel, and communications. You will work with internal teams and vendors, ensuring processes follow policy and controls.

Ideal candidates have a high school diploma, basic office skills, and a collaborative spirit. The position includes benefits and a chance to grow within a major financial institution.