Administrative Assistant, Board Relations

Altis Technology; Brampton; Hybrid; CAD 30,000 - 47,000; Full time

Benefits offered by this job

Hybrid work arrangement

Onsite parking access

Job summary

Altis Recruitment is seeking an Administrative Assistant to support the Board Relations team in Brampton. This 11-week contract involves coordinating high‑profile meetings, managing confidential documents, and liaising with senior leaders across cross‑functional teams.

You’ll support calendar management, agendas, meeting packages, minutes, and reporting while maintaining organized records. A diploma in Office Administration and strong English communication are required.

Qualifications

• 3–5+ years of administrative experience supporting senior leadership.
• Experience coordinating meetings, agendas, minutes, and deadlines.
• Proficiency in Microsoft Office suite; familiarity with Zoom/SharePoint is a plus.
• Excellent written and verbal communication with a professional, diplomatic approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to Director and Board Office: calendar management, scheduling, correspondence.

Skills

Calendar management

Meeting coordination

Minutes taking

Written & verbal communication

Confidential information handling

Independent and cross-team work

Education

Office Administration diploma

Tools

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Adobe Acrobat

SharePoint

SurveyMonkey

Microsoft Copilot

Job description

Location: Brampton, ON (Hybrid, 23 days onsite per week)
Language: Strong written and spoken English communication skills required
Duration: 11-week contract, with potential for extension

About the Opportunity

Altis Recruitment is seeking a highly organized and proactive Administrative Assistant to support the Board Relations team within a leading healthcare organization in Brampton. This is an excellent opportunity for an administrative professional who enjoys supporting senior leadership, coordinating high-profile meetings, and ensuring important organizational activities run smoothly.

Reporting to the Director of Board Relations, you'll play a key role in supporting Board and Committee operations, managing confidential documentation, and coordinating with senior leaders and cross-functional teams. Your professionalism, initiative, and attention to detail will contribute to effective governance operations.

What's In It for You

• Gain exposure to senior leadership and Board governance within the healthcare sector.
• Join a collaborative, professional environment that values initiative and teamwork.
• Enjoy a hybrid work arrangement with onsite parking access.
• Build valuable experience in executive administration and stakeholder coordination.

Your Responsibilities

• You'll provide administrative support to the Director and Board Office, including calendar management, scheduling, and correspondence.
• You'll coordinate Board and Committee meetings, preparing agendas, distributing meeting packages, and managing logistics.
• You'll attend virtual and in-person meetings, record accurate minutes, document decisions, and track action items.
• You'll organize onsite meetings and events, including catering, room arrangements, technology, and coordination with facilities teams.
• You'll prepare presentations, briefing notes, reports, surveys, and confidential correspondence while maintaining organized records.
• You'll communicate professionally with Board members, physicians, senior leaders, and internal and external stakeholders.
• You'll support expense processing, procurement, research, and administrative reporting while anticipating changing priorities.

Skills and Qualifications

• 23 years of administrative experience, ideally supporting senior leadership, and an Office Administration diploma.
• Experience coordinating meetings, preparing agendas, taking minutes, and managing competing deadlines.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams; experience with Zoom, Adobe Acrobat, SurveyMonkey, Microsoft Copilot, and SharePoint is an asset.
• Exceptional written and verbal communication skills, with a polished, professional, and diplomatic approach.
• Strong attention to detail, discretion, sound judgment, and initiative when handling confidential information.
• Ability to work independently, collaborate across teams, and adapt to changing priorities.
• Healthcare, broader public sector, nonprofit, or Board support experience is an asset, along with flexibility to travel between sites and occasionally attend evening meetings.

Why Partner with Altis

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.