Administrative Assistant - All Service Drilling

conetec; Airdrie; On-site; CAD 29,000 - 33,000; Part time

Job summary

All Service Drilling in Airdrie, AB is seeking a reliable Part-Time Administrative Assistant to support our growing office. You will handle phones, data entry, filing and supporting multiple departments in a fast-paced setting.

The role involves basic bookkeeping, invoice processing and field timesheet support, with tasks spanning documentation management and submittals. Strong MS Office skills are essential.

Qualifications

• Excellent written and verbal communication skills.
• Strong data entry and record-keeping abilities.
• Proficient in MS Office; Dynamics NAV is an asset.
• Experience in a project-based or industrial environment is an asset.

Responsibilities

• Answering phones and general office support.
• Data entry and maintaining accurate records.
• Assist with basic bookkeeping and invoice processing.
• Filing, document management and reporting.
• Support day-to-day administrative operations.
• Assist with field timesheets and expenses.
• Crew scheduling support and follow-up with field staff.
• Submittal management.
• Coordinate with multiple departments.

Skills

Microsoft Office

Data entry

Communication skills

Attention to detail

Multitasking

Problem solving

Education

College Diploma

Tools

Microsoft Dynamics NAV

Job description

Company:Geotech Drilling

- A proud member of the ConeTec Group.

All Service Drilling

Company Background and Culture

Founded as a premier Environmental and Geotechnical Drilling Service firm, All Service Drilling Inc. became a proud member of the Geotech Group in 2021. Since then, we have enhanced our ability to serve environmental and geotechnical projects across Alberta, Saskatchewan, and British Columbia from our locations in Airdrie, Leduc, and Regina, SK.

Our dedicated team of experienced operators has built a reputation for productivity and performance, leveraging their problem-solving skills and innovative approach to provide our clients with solutions for any budget and schedule.

With highly trained staff and a diverse range of specialized equipment, we are well-equipped to tackle even the most challenging jobs. At All Service Drilling, our commitment to safety, quality and client satisfaction sets us apart in the industry.

Part-Time Administrative Assistant

Location: Airdrie, AB | All Service Drilling

All Service Drilling is seeking a reliable and organized Part-Time Administrative Assistant to support our growing office in Airdrie. This role is ideal for someone who enjoys a variety of administrative duties and thrives in a fast-paced environment.

Key Responsibilities:

• Answering phones
• General office administration and clerical support
• Data entry and maintaining accurate records
• Assisting with basic bookkeeping and invoice processing
• Filing, document management, and reporting
• Supporting day-to-day administrative operations
• Assisting with field timesheets and expenses.
• Assisting with crew scheduling; following up with field staff to ensure they are ready for their rotations.
• Submittal management.
• Work with Microsoft software to manage data and information related to project management functions.
• Provide administrative support to multiple departments.
• General filing, photocopying, scanning, and ordering supplies.
• Additional administrative tasks and special projects as required.

Professional Experience / Qualifications:

• Critical thinking and problem-solving skills.
• Works well under pressure and performs well within tight deadlines.
• Excellent communication skills both verbal and written.
• Self-motivated with the ability to multitask effectively.
• Strong computer skills including Microsoft Office, Microsoft Dynamics NAV experience is considered an asset.
• Experience working in a project based working environment considered an asset.
• Experience in an industrial setting, drilling being an asset.

Education:

• College Diploma is considered an asset.

Compensation:

$21.00 - $24.00 per hour based on experience.