Administrative Assistant - AgeCare Cariboo Place

Aster Joint Venture Limited Partnership; Canada; On-site; CAD 33,000 - 39,000; Full time

Job summary

AgeCare Cariboo Place in Williams Lake, BC, is hiring an Administrative Assistant casual role to support management and staff with day-to-day tasks. You will handle reception coverage, file, and coordinate scheduling while upholding our resident-centered approach and company values.

Responsibilities include processing accounts receivable and payable, updating resident information, maintaining the daily census, taking minutes, and providing administrative support to the leadership team.

Qualifications

• Prior administrative experience required.
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
• Consistently demonstrates AgeCare’s values
• Exceptional attention to detail and a strong aptitude for book keeping
• Strong planning, follow up, time management & organizational skills
• Ability to multi-task and remain flexible within a demanding environment
• Exceptional oral and written communication skills within a diverse environment

Responsibilities

• Provide back up and coverage for Reception as needed
• Process accounts receivables and payables; safeguarding all cash balances
• Responsible for admissions, discharges and updating resident information as necessary
• Provide administrative support to the leadership team as required
• Maintain daily census of all residents, including occupants of guest suites
• Maintain stationary and miscellaneous supplies and restock as necessary
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes
• Act as backup to the Office Manager when necessary

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Attention to detail

Communication skills

Time management

Education

Certificate or diploma in administration

Tools

Bookkeeping basics

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity

The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives.

What Is In It For You

• Provide back up and coverage for Reception as needed
• Process accounts receivables and payables; safeguarding all cash balances
• Responsible for admissions, discharges and updating resident information as necessary
• Provide administrative support to the leadership team as required
• Maintain daily census of all residents, including occupants of guest suites
• Maintain stationary and miscellaneous supplies and restock as necessary
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes
• Act as backup to the Office Manager when necessary

What You Will Need

• Prior administrative experience required
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
• Consistently demonstrates AgeCare’s values
• Exceptional attention to detail and a strong aptitude for book keeping
• Strong planning, follow up, time management & organizational skills
• Ability to multi-task and remain flexible within a demanding environment
• Exceptional oral and written communication skills within a diverse environment

Work Location

AgeCare Cariboo Place Address: 185 4th Ave N, Williams Lake, BC, V2G 2C8

Employment Type: Casual

Salary: $25.82 per hour

Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind. We want to hear from you if you are a talented, motivated, and embrace our guiding principles of:

• Trust: Act with integrity and fairness
• Respect: Treat everyone with dignity, kindness, and compassion
• Quality: Relentlessly pursue excellence in care and service
• Teamwork: Uplift each other with positive energy and support

Members of equity-seeking groups are encouraged to apply, and Union membership is a condition of employment.