Administrative Assistant, Accreditation Programs

College of Physicians and Surgeons of BC; Vancouver; Hybrid; CAD 49,000 - 62,000; Full time

Job summary

A leading organization seeks an Administrative Assistant for Accreditation Programs in Vancouver. The role involves data validation, document preparation, and supporting quality systems. Ideal candidates will have a post-secondary education, proficiency in MS Office, and a background in health care. Join a diverse workplace committed to inclusivity and professional growth.

Qualifications

• Post-secondary degree preferred or equivalent education and experience.
• Previous experience in regulatory and information management environments preferred.
• Familiarity with medical language is an asset.

Responsibilities

• Perform data validation and software setup according to instructions.
• Review and validate system test scripts and prepare documentation.
• Create web-based forms and assist with related tasks.

Skills

Attention to detail

Excellent communication skills

Analytical skills

Ability to work independently

Proficiency in Microsoft Excel

Ability to learn new software

Education

Post-secondary degree or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant, Accreditation Programs

Job Description

Position summary

Reporting to the manager, quality systems, the administrative assistant performs data validation and input, and sets up software following detailed instructions. Additionally, the administrative assistant may assist with documentation, creation or formatting of training materials, or creation, review and validation of test scripts.

Duties and responsibilities

Duties include but are not limited to the following :

• complete tasks related to data preparation, validation and input
• review, assess and validate system and process test scripts and the results of testing to identify issues and validate corrections
• create web-based forms as directed
• create or support the creation of documentation
• other related duties as required

Consequence of error / judgment

The employee is expected to perform professionally and make proper and sound decisions. With access to a wide range of confidential information that may be governed by the Freedom of Information and Protection of Privacy Act (FIPPA) , the employee must make informed decisions regarding the release of information.

Skills and qualifications

Required skills and qualifications include :

• post-secondary degree preferred or an equivalent combination of education and experience
• a background in health care or familiarity with medical language is preferred
• previous experience working in a regulatory environment preferred
• previous experience in information technology / information management settings preferred
• proficiency in Microsoft Excel
• ability and capacity to learn and work with new software
• attention to detail and a high level of accuracy
• working knowledge of Microsoft Office applications including Word, Access, Outlook and PowerPoint
• excellent editing and proofreading skills
• excellent analytical and investigative skills
• ability to interpret, research and apply complex standards to provided information
• demonstrated high level of initiative, time management and organizational ability
• excellent communication skills, both written and verbal
• ability to organize and set work priorities
• ability to work both independently and as a team member
• ability to maintain a calm demeanor during busy or stressful times
• ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must

The compensation range for this position is based on an annual salary of $49,388 - $61,735 per year.

The College of Physicians and Surgeons of British Columbia has been recognized as one of BC's top employers since 2011 and one of Canada's top 100 employers from 2014 to 2024. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home / in-office model.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.

The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.

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