Administrative Assistant, Account Services

MNP; Dartmouth; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Group pension plan with 4% matching

Professional development assistance

MNP University

Dress for Your Day

Job summary

MNP is seeking an Administrative Assistant to join the Finance team in Dartmouth, Nova Scotia. You will support internal and external clients, manage calendars and correspondence, and help drive efficient operations across the Account Services group.

The role requires 2+ years of admin experience, strong bilingual communication in French and English, and excellent organizational skills. A business administration background is preferred and experience in professional services is an asset.

Qualifications

• 2+ years of increasingly complex administrative responsibilities or project coordination.
• Written and verbal French and English language skills due to bilingual collaboration.
• Strong client service focus for internal and external clients.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational and time management skills; handle multiple tasks.

Responsibilities

• Review, modify, and prepare templates, monthly reports, Excel workbooks and other correspondence materials
• Research, compile, and summarize information and data
• Support leaders through proactive calendar and email management, helping to align priorities and scheduling
• Coordinate and schedule meetings, appointment logistics, and prepare supporting material
• Support Account Reconciliation and Client Payment Allocation processes
• Maintain electronic filing systems
• Contribute to new ideas to improve work processes
• Build professional relationships with team members, leaders, and clients
• Demonstrate flexibility to support evolving business needs

Skills

Administrative experience

French/English bilingual

Client service

MS Office Suite

Time management

Education

Post-secondary education in business administration

Tools

Microsoft Office

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Finance team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you'll ensure the efficient and effective operation of our business and the Account Services team.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Review, modify, and prepare templates, monthly reports, Excel workbooks and other correspondence materials
• Research, compile, and summarize information and data
• Support leaders through proactive calendar and email management, helping to align priorities, manage time effectively, and anticipate scheduling conflicts
• Coordinate and schedule internal and external meetings, appointment logistics, and prepare supporting material
• Support Account Reconciliation and Client Payment Allocation processes and activities
• Maintain electronic filing systems
• Proactively contribute to the development of new ideas and approaches to improve work processes
• Build strong, professional relationships with team members, leaders, and clients, serving as a reliable and trusted point of coordination
• Demonstrate flexibility and responsiveness to support evolving business needs and additional duties, as assigned

Skills And Experience

• 2+ years of increasingly complex administrative responsibilities or project coordination
• Written and verbal French and English language skills, due to frequent collaboration with English-speaking teams/clients across Canada and some client deliverables/regulatory reporting obligation are in English
• Strong client service focus in dealing with both external and internal clients
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Ability to incorporate A.I. into daily activities
• Post-secondary education in business administration is considered an asset
• Experience working in a professional services environment is an asset

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible 'Dress For Your Day' environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!