Administrative Assistant / Adjoint(e) administratif(ve)

MNP; Montreal (administrative region); On-site; CAD 38,000 - 50,000; Full time

Benefits offered by this job

Vacation time

4 paid personal days

Pension plan with 4% matching

Flexible benefits

Mental health resources

Professional development assistance

MNP University

Dress For Your Day

Job summary

MNP is seeking an Administrative Assistant to support the Administration team in Montreal. You will help with calendars, travel, expense reports, and client engagements while delivering high-quality administrative support for internal and external clients.

With a focus on efficiency and reliability, you will contribute to smooth operations and effective communication across teams and stakeholders. The role emphasizes teamwork, discretion, and strong written and spoken bilingual communication.

Qualifications

• Diploma or certificate in Office Administration or related field.
• Experience in a professional services firm is an asset.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Bilingual French and English communication.

Responsibilities

• Coordinate internal and external meetings and events to deadlines.
• Support Partners by managing calendars.
• Prepare presentations, reports, and documents to quality standards.
• Arrange travel and prepare expense reports.
• Support billing processes and accounts receivable follow-up.
• Maintain records and databases and update documentation.

Skills

Microsoft Office proficiency

Bilingual French/English

Client service orientation

Time management

Team collaboration

Discretion and judgment

Education

Diploma in Office Administration

Vocational Secretarial Studies

Administrative Studies certificate

Tools

Calendar management

AI tools knowledge

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Assist the Administrative team in performing their day-to-day tasks while ensuring deadlines and timelines are met. These tasks may include, but are not limited to:
• Coordinating and scheduling internal and external meetings, appointments, and events;
• Supporting Partners in managing and coordinating their calendars;
• Assisting in the preparation of presentations, reports, correspondence, and various documents while adhering to established quality standards;
• Coordinating travel arrangements and reservations;
• Preparing expense reports.
• Support Administrative Assistants in monitoring project timelines and updating administrative information related to client engagements.
• Provide administrative support for billing processes, work-in-progress tracking, and accounts receivable follow-up.
• Contribute to the logistical coordination of client engagements with clients, team members, and other stakeholders.
• Maintain up-to-date records, databases, administrative systems, and reference documents.
• Develop a strong understanding of MNP’s services, businesses, and industry through experiential learning and client interactions.

Skills And Experience

• Diploma in Office Administration, Vocational Secretarial Studies, or a related administrative field.
• Experience in a professional services firm is considered an asset.
• Strong client service orientation with the ability to interact effectively with both internal and external clients.
• Proficiency with the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Knowledge of artificial intelligence tools is considered an asset.
• Bilingualism in French and English, both written and spoken, due to frequent collaboration with English-speaking teams and clients across Canada.
• Ability to work under tight deadlines and effectively manage competing priorities.
• Strong interpersonal skills with a demonstrated ability to build positive relationships and work collaboratively within a team environment.
• Demonstrated discretion, sound judgment, and initiative.

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office.

• generous base pay
• vacation time
• 4 paid personal days
• a group pension plan with 4% matching
• voluntary savings products
• bonus programs
• flexible benefits
• mental health resources
• exclusive access to perks and discounts
• professional development assistance
• MNP University
• a flexible ‘Dress For Your Day’ environment
• firm sponsored social events
• more

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!