Administrative Assistant - 12 Month Term

O'Regan's Automotive Group; Dartmouth; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Benefits package with cost-shared医疗保険

Group RRSP matching

Employee and Family Assistance Program

Training and development opportunities

Employee discounts on services

Job summary

O'Regan's Automotive Group in Dartmouth, Nova Scotia, is seeking a Human Resources assistant who is organized, people-focused, and detail-oriented. You will support administrative tasks and recruitment, manage confidential HR records, and help coordinate interviews, onboarding and offboarding activities.

You will use MS Excel, Outlook and Word daily, handle leave requests, and assist with HR events. The role offers benefits, RRSP matching, EAP, and ongoing training opportunities.

Qualifications

• Excellent written and verbal communication skills.
• Ability to balance multiple tasks across different systems with precision.
• Meticulous attention to detail and commitment to accuracy.

Responsibilities

• Provide administrative and recruitment support to HR team.
• Manage and track sensitive HR documents and correspondence with accuracy and discretion.
• Coordinate leave requests, records updates and HR events/initiatives.
• Assist with job postings, applicant tracking, interviews, onboarding and offboarding activities.

Skills

Communication skills

Task multitasking

Attention to detail

Proactive

Tools

MS Excel

Outlook

Word

Job description

Join Our Team at O'Regan's Automotive Group!

Are you an organized, enthusiastic, and people-focused professional ready to make an impact? O'Regan's Automotive Group — one Canada's 50 Best Managed Companies — is looking for a dedicated individual to join our dynamic Human Resources team.

At O'Regan's, our people are the driving force behind everything we do. We are deeply committed to becoming Canada's leading automotive solutions provider — and we know that starts with hiring and supporting exceptional talent like you.

What You'll Do

In this role, you'll be a key member of our HR team, providing both administrative and recruitment support, including:

• Managing and tracking sensitive documentation and correspondence with accuracy and discretion.
• Handling confidential information and HR-related matters with professionalism.
• Providing administrative support including filing, uploading, and data entry management.
• Processing leave requests, updating records, and coordinating HR events and initiatives.
• Supporting recruitment efforts — assisting with job postings, applicant tracking, interview coordination, and onboarding/offboarding activities.
• Jumping in to help the team wherever needed — because we succeed together.

What You'll Bring

• Strong proficiency in MS Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to balance multiple tasks across different systems with precision.
• Meticulous attention to detail and commitment to accuracy.
• A proactive, professional, and adaptable approach to work in a fast-paced environment.

What's in It for You

• A workplace culture built on teamwork, respect, and growth — because we believe in creating an environment where everyone thrives.
• A comprehensive benefits package with cost-shared medical premiums.
• Group RSP matching program to support your financial future.
• Employee and Family Assistance Program for you and your loved ones.
• Continuous training and development opportunities — your growth is our growth.
• Exclusive employee discounts on labour, parts, services, and vehicle purchases.
• A supportive team that ensures you have all the tools and encouragement you need to succeed.

Be Part of Our Journey Toward Excellence

If you're passionate about people, organization, and making a real difference, we want to hear from you!