Administrative Assistant 1

Canada Job Bank; Burnaby; On-site; CAD 53,000 - 67,000; Full time

Benefits offered by this job

Benefits package

15 days vacation minimum

Lifetime pension

Flexible work arrangement

Training & development

Job summary

BC Hydro is seeking an Administrative Assistant 1 to provide executive support to the Chief Supply Chain Officer. This permanent, full-time role is based at Edmonds 17 in Burnaby and offers a comprehensive benefits package and a generous vacation/pension plan.

The successful candidate will manage calendars, emails, filing, and meeting coordination while handling confidential information with professionalism.

Qualifications

• Post-secondary education or equivalent.
• 2–4 years of administrative/office experience in a corporate environment.
• Experience handling confidential information.
• Experience supporting managers or teams within a structured organization.
• Ability to work independently and collaboratively within a team.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Proficiency in Word, Excel, and PowerPoint; SAP or PeopleSoft is an asset.
• Basic understanding of financial administrative processes.
• Strong communication and professional interaction.
• Knowledge of BC Hydro processes is an asset.
• Reliable team player with strong time management.
• Experience with SharePoint and/or FileNet is an asset.

Responsibilities

• Provide administrative support to the Chief Supply Chain Officer while maintaining confidentiality.
• Manage calendars, emails and electronic filing; schedule meetings and conferences.
• Handle incoming correspondence; track, prioritize and respond promptly.
• Maintain a tracking system for deadlines, follow-ups and actions.
• Prepare meeting materials, agendas, background documents and presentations.
• Coordinate meetings, book rooms, arrange presenters and record minutes.
• Support internal communication within the Supply Chain team.
• Maintain organizational charts, contact lists and distribution lists.
• Assist with onboarding, employee documentation and recruitment tasks.
• Coordinate team meetings, travel arrangements and other assignments as required.

Skills

Interpersonal skills

Confidential handling

Calendar management

Email management

Organizational skills

Communication skills

Time management

Team collaboration

Education

Post-secondary education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SAP

PeopleSoft

SharePoint

FileNet

Job description

BC Hydro is located at Edmonds 17. The company is currently looking for applications for the role of Administrative Assistant 1. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. This is a permanent, full-time position.

Employer Name: BC Hydro
Position: Administrative Assistant 1
No. of vacancies: 1
Salary: $52,700.00 – $66,700.00 annually
Employment type: Permanent, Full-time
Location: Edmonds 17

• The candidate will provide administrative support to the Chief Supply Chain Officer, maintaining a high level of confidentiality, discretion, and professionalism.
• The candidate will be responsible for managing calendars, emails, and electronic filing systems, including scheduling meetings and coordinating conference calls.
• The candidate will manage incoming correspondence and requests, ensuring items are tracked, prioritized, and addressed promptly.
• The candidate will maintain a tracking system for deadlines, follow-ups, and action items.
• The candidate will prepare meeting materials, including agendas, background documents, and presentation packages.
• The candidate will track and communicate deadlines and action items as directed.
• The candidate will prepare correspondence, presentations, and documentation packages.
• The candidate will coordinate meetings by scheduling, booking rooms, arranging presenters, and recording and distributing meeting minutes.
• The candidate will support internal communication within the Supply Chain team by preparing agendas, minutes, presentations, and routine correspondence.
• The candidate will maintain organizational charts, contact lists, and distribution lists.
• The candidate will establish and maintain professional relationships with team members and internal stakeholders.
• The candidate will handle confidential information with care and professionalism.
• The candidate will assist with onboarding processes, employee documentation, and recruitment-related administrative tasks.
• The candidate will coordinate team meetings, employee engagement initiatives, and town hall events.
• The candidate will process financial transactions such as invoices, purchase orders, and expense claims, and manage office supply orders.
• The candidate will track mandatory training completion and support compliance reporting.
• The candidate will follow established administrative procedures and identify opportunities for process improvements.
• The candidate will assist with travel arrangements and other administrative assignments as required.

Job Requirements

• The candidate must have post-secondary education or an equivalent combination of education, training, and experience.
• The candidate must have two (2) to four (4) years of administrative or office experience in a corporate or professional environment.
• The candidate must have experience handling confidential information.
• The candidate must have experience supporting managers or teams within a structured organization.
• The candidate must be capable of working both independently and collaboratively within a team environment.
• The candidate must demonstrate strong organizational skills with attention to detail and the ability to manage multiple priorities.
• The candidate must have the ability to meet deadlines and adapt to changing priorities.
• The candidate must have working knowledge of Microsoft Word, Excel, and PowerPoint, with familiarity in SAP or PeopleSoft considered an asset.
• The candidate should have a basic understanding of financial administrative processes.
• The candidate must possess strong communication skills and the ability to interact professionally.
• Knowledge of BC Hydro’s business processes and systems will be considered an asset.
• The candidate should be a reliable team player with strong time management skills.
• Experience with SharePoint and/or FileNet will be considered an asset.
• The candidate will receive a comprehensive benefits package.
• The candidate will be eligible for a minimum of 15 paid vacation days annually.
• The candidate will receive a lifetime pension benefit.
• The candidate will be eligible for a flexible work arrangement based on role requirements.
• The candidate will receive access to training and development courses.