Administrative Assistant

MANITOBA METIS FEDERATION; Winnipeg; On-site; CAD 47,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision care

Pension

Vacation

Job summary

The Manitoba Métis Federation (MMF) seeks a full-time Administrative Assistant for the Health & Wellness Department at 150 Henry Avenue, Winnipeg, MB. You will provide secretarial support, manage calendars, prepare documents, and handle correspondence.

The ideal candidate has post-secondary education in Business Administration, at least two years of experience, strong MS Office skills, and the ability to travel. MMF offers comprehensive benefits.

Qualifications

• Post-secondary education in Business Administration, Administrative Assistant or related field.
• Two years’ experience as an Administrative Assistant or similar role.
• Experience preparing correspondence, including reports and letters.
• Experience in a computerized office environment with proven ability with Microsoft Office.
• Demonstrated ability to create and maintain filing systems and maintain confidential records and files.
• Strong communication and interpersonal skills.
• Strong analytical, problem solving, time management and organizational skills.
• Experience working for a not-for-profit organization, boards and committees is considered an asset.
• Knowledge of Red River Métis culture, MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.

Responsibilities

• Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, and forms;
• Schedule appointments, meetings, travel arrangements and maintain calendar;
• Prepare agenda and information kits for meetings;
• Process and maintain a log of incoming and outgoing correspondence;
• Photocopy, scan and organize documents for distribution, mailing, filing, and faxing;
• Maintain tracking systems and electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency;
• Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested;
• Perform general clerical duties.

Skills

Strong communication

Interpersonal skills

Analytical thinking

Time management

Organizational skills

Not-for-profit experience

Education

Post-secondary education in Business Administration/Administrative Assistant

Tools

Microsoft Office

Job description

Winnipeg-150 Henry Ave, Winnipeg, MB, CA

5 days ago Requisition ID: 1278

Salary Range: $47,403.00 To $50,336.00 Annually

The Manitoba Métis Federation (MMF) is the democratically elected National Government of the Red River Métis, also known as the Manitoba Métis. The Red River Métis are a distinct Indigenous Nation and People, and Canada's Negotiating Partners in Confederation and the Founders of the Province of Manitoba.

The MMF regularly seeks to fill one full-time Administrative Assistant position within our Health & Wellness Department located at 150 Henry Avenue in Winnipeg, MB. The Administrative Assistant is responsible for providing secretarial services and administrative support to the department.

• Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, and forms;
• Schedule appointments, meetings, travel arrangements and maintain calendar;
• Prepare agenda and information kits for meetings;
• Process and maintain a log of incoming and outgoing correspondence;
• Photocopy, scan and organize documents for distribution, mailing, filing, and faxing;
• Maintain tracking systems and electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency;
• Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested;
• Perform general clerical duties.

Skills and Qualifications:

• Post-secondary education in Business Administration, Administrative Assistant or related field;
• Two years’ experience as an Administrative Assistant or similar role;
• Experience preparing correspondence, including reports and letters;
• Experience in a computerized office environment with proven ability with Microsoft Office;
• Demonstrated ability to create and maintain filing systems and maintain confidential records and files;
• Strong communication and interpersonal skills;
• Strong analytical, problem solving, time management and organizational skills;
• Experience working for a not-for-profit organization, boards and committees is considered an asset;
• Knowledge of Red River Métis culture, MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.

We offer a comprehensive benefits package including health, dental, vision, pension, and vacation.

The MMF is committed to providing an inclusive and accessible recruitment process. If you require accommodation during any stage of the recruitment process, please let us know and we will work with you to meet your needs.

The MMF requires satisfactory background checks prior to commencement of employment. The MMF will accept existing background checks if dated within 3 months of your start date. Obtaining these documents is not a guarantee of employment.

Preference will be given to qualified Red River Métis applicants and they are encouraged to self-identify on their cover letter. The MMF encourages internal applicants to apply for career opportunities within our Government.