Administrative Assistant

Rise People; Winnipeg; Remote; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an enthusiastic Administrative Assistant to support Indigenous youth initiatives. This role offers the unique opportunity to work remotely while contributing to a mission-driven organization focused on empowering Indigenous youth. The successful candidate will engage in various administrative tasks, from managing communications to organizing events, all while fostering a supportive environment. This position is ideal for individuals who are passionate about community engagement and cultural advocacy. Join a team that values hope, culture, and strength, and help make a difference in the lives of Indigenous youth across Canada.

Benefits

Remote work

Four-day work week

Training and support for equity and diversity

Qualifications

• Must be between the ages of 15-30 at the beginning of employment period.
• Administration experience is considered an asset.

Responsibilities

• Maintain the youth-led vision and voice of We Matter.
• Prepare and proofread correspondence, invoices, and reports.
• Assist in organizing events and managing schedules.

Skills

Multi-tasking

Analytical skills

Administration experience

Knowledge of Indigenous history

Communication skills

Organizational skills

Education

Secondary school diploma

Lived experience

Tools

Google Workspace

Job description

Winnipeg, MB or Remote

Operations

Full-time

Apr 14, 2025

Hourly: $25

This position is funded by the Government of Canada through Canada Summer Jobs and is subject to the availability of funding.

Terms of Employment: 8-10 weeks, max 280 Hours. Remote, four-day at max 32 hours from Monday to Thursday, based out of anywhere in Canada.

Requirements: Laptop, computer, reliable internet.

Please note that this position is suited for an Indigenous (First Nation, Métis, Inuit) person.

Must be between the ages of 15-30 at the beginning of employment period.

Summary:

We Matter is an Indigenous youth-led organization dedicated to Indigenous youth support, hope and life promotion. Our mission is to help every Indigenous youth feel loved, seen, heard, and supported, through hope, culture and strength.

Our founding project, the We Matter Campaign, is a national multi-media campaign in which Indigenous role models and allies from across Canada submit short videos, written and artistic messages sharing their own experiences of overcoming hardships and communicating with Indigenous youth that no matter how hopeless life can feel, there is always a way forward.

We Matter operates nationally in Canada, with a small team spread across multiple provinces and territories. Visit us at https://wemattercampaign.org/

HOPE. CULTURE. STRENGTH.

Description:

We are seeking an Administrative Assistant to join our team!

We Matter is hiring an Administrative Assistant under the Canada Summer Jobs program. This individual is an Indigenous youth between the ages of 15-30 that is highly motivated, and is interested in working with a remote-based, national Indigenous non-profit organization. The successful candidate will work under the guidance of We Matter’s Operations and Strategic Initiatives Lead.

Who you are:

You care deeply about the future of Indigenous Youth. You are driven to ensure their voices are heard. You see the world from an Indigenous lens and are determined to provide a positive future. You believe Indigenous youth are healers and changemakers, and ensure Indigenous youth have the right support, capacity and resources. You possess the knowledge and skills to connect with people and keep the community informed on a national level. You lead from your heart, from a place of compassion and have experience in work environments which support young people.

Tasks & Responsibilities:

1. Maintain the innovative, grassroots youth and community-centred, youth-led vision and voice of We Matter.
2. Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related materials.
3. Set up and maintain manual and computerized information filing systems.
4. Determine and establish office procedures to ensure smooth day-to-day operations.
5. Record and prepare minutes of meetings, ensuring accuracy and timely distribution.
6. Arrange travel schedules, coordinate itineraries, and make reservations for team members, guest facilitators, and youth participants.
7. Assist with organizing virtual and in-person events, including scheduling, communication with participants, and logistical support.
8. Compile and organize data, statistics and other information to support reporting and organizational needs.
9. Respond to email inquiries, phone calls, and requests for information, providing excellent communication and support to staff and external stakeholders.
10. Manage office supplies, including inventory, ordering, and distribution as required.
11. Support the development and distribution of resources such as toolkits, promotional materials, and packages to communities and organizations.
12. Assist in managing schedules, calendars, and appointments for staff and organizational events.
13. Help update and maintain digital systems, such as databases, cloud storage, and collaborative tools (e.g., Google Workspace or similar platforms).
14. Support with social media scheduling and online communications, ensuring timely responses and engagement.
15. Assist in organizing and supporting events, including the #HOPEForum, a two-week in-person gathering in August (official dates and location TBD).
16. Assist with post-event tasks, such as organizing event feedback, compiling notes, and supporting follow-up communications.

Skills/Knowledge:

1. Multi-tasking and analytical skills
2. Secondary school diploma required or lived experience.
3. Administration experience is considered an asset.
4. Must be willing to travel within Turtle Island and is available for weekend work.
5. Knowledge of and/or willing to learn about Indigenous history, language and cultural practices.
6. Must be comfortable with email and phone correspondence.
7. Ability to organize and set priorities; work independently and as a team.
8. Must be available for a two week-long in-person event, the #HOPEForum, in August (official dates and location within Turtle Island TBD).
9. Must be willing to get and provide a Vulnerable Sector Check as well as their First Aid & CPR. All associated costs will be covered by We Matter.
10. A Driver’s Licence is considered an asset.

What we offer:

Remote work based out of anywhere in Canada.

Four-day work week, Monday through Thursday.

How to Apply:

At We Matter, we embrace, cherish and welcome 2SLGTBQ+ and gender-diverse applicants. We truly believe that “I Matter, You Matter, We Matter”. We provide training and support to ensure equity, diversity and inclusion are deeply rooted in our workplace culture.
Please note that this position is suited for an Indigenous (First Nation, Métis, Inuit) person.

If you are interested in applying for this position, please upload a PDF version of your cover letter and resume using the RISE HR link to apply for this position.

Canada Summer Jobs, We Matter position posting: https://www.jobbank.gc.ca/jobsearch/jobpostingcsj/43911363?source=searchresults