Administrative Assistant

F.H. Black & Company; Winnipeg; On-site; CAD 42,000 - 58,000; Full time

Benefits offered by this job

30 hour summer work weeks

Extended vacation policy

RSP contributions

Job summary

F.H. Black & Company CPA Inc. in Winnipeg is seeking an energetic administrative professional to support the Managing Partner and HR team. You will manage confidential records, coordinate calendars, and act as a primary point of contact for clients.

The role requires 2–3 years in admin, strong computer skills, and the ability to multitask in a professional services environment. You will help with recruitment, invoicing, and office operations to keep the firm efficient and client-focused.

Qualifications

• 2-3 years previous experience in an administrative role.
• Previous experience in a professional services firm desired.
• Strong computer skills with Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Prepare engagement letters, employment agreements, HR documents, forms, presentations, and other related materials.
• Maintain HR team calendars and coordinate meetings, interviews, events, agendas, reservations, and courier services.
• Maintain organized HR filing systems and related records.
• Support the recruitment process, including preparing job descriptions, posting advertisements, screening candidates, and assisting with hiring activities.
• Support compliance with applicable federal, provincial, and local legislative requirements by reviewing legislation and assisting with adherence to requirements.
• Respond to and support external HR-related inquiries and requests.
• Manage general office organization, maintenance, supply inventory, and office equipment functionality, and coordinate IT and general building issues as required.
• Provide occasional reception coverage by greeting and assisting clients, visitors, and couriers, and managing incoming calls, emails, and general inquiries as required.
• Support internal HR initiatives and firm events by assisting with research, spreadsheet preparation and maintenance, PowerPoint presentations, report writing, and related administrative coordination as required.
• Assist the Managing Partner with special tasks and projects as needed (meeting coordination, insurance applications, document drafting, organizing reservations, etc).
• Assist with accounts receivable reporting and payment processing.
• Prepare and issue monthly firm invoices.
• Perform other administrative duties as required from time to time.

Job description

We are seeking an energetic, highly organized, and professional individual with a strong work ethic to join our team. This position provides administrative support to the firm's Managing Partner and Human Resources department, while acting as a key point of contact for clients, visitors, and external inquiries. The successful candidate will deliver a high level of confidential and complex administrative support, coordinate a range of day-to-day office and HR activities, and help ensure the firm operates efficiently and professionally.

What You'll Do:

Prepare engagement letters, employment agreements, HR documents, forms, presentations, and other related materials;

Maintain HR team calendars and coordinate meetings, interviews, events, agendas, reservations, and courier services;

Maintain organized HR filing systems and related records;

Support the recruitment process, including preparing job descriptions, posting advertisements, screening candidates, and assisting with hiring activities;

Support compliance with applicable federal, provincial, and local legislative requirements by reviewing legislation and assisting with adherence to requirements;

Respond to and support external HR-related inquiries and requests;

Manage general office organization, maintenance, supply inventory, and office equipment functionality, and coordinate IT and general building issues as required;

Provide occasional reception coverage by greeting and assisting clients, visitors, and couriers, and managing incoming calls, emails, and general inquiries as required;

Support internal HR initiatives and firm events by assisting with research, spreadsheet preparation and maintenance, PowerPoint presentations, report writing, and related administrative coordination as required;

Assist the Managing Partner with special tasks and projects as needed (meeting coordination, insurance applications, document drafting, organizing reservations, etc);

Assist with accounts receivable reporting and payment processing;

Prepare and issue monthly firm invoices;

Perform other administrative duties as required from time to time.

What We're Looking For:

2-3 years previous experience in an administrative role;

Previous experience in a professional services firm desired;

Flexibility to work additional hours during certain periods of the year;

Exceptional written skills with the ability to prepare professional documents;

Strong ability in managing multiple tasks and deadlines;

An energetic, competent self-starter looking for continuous and varying challenges;

Ability to multitask and prioritize managing competing priorities and responsibilities at any one time;

High degree of computer competency using Word, Excel, PowerPoint, and Outlook;

Strong typing skills, 70+ WPM;

High technological competence and experience working with office equipment including printers, scanner, and postage machine;

Positive and willing attitude;

Valid driver's licence and vehicle are an asset;

The ability to pass a Criminal Record Check.

Why Join F.H. Black & Company CPA Inc.?

We offer a career that goes beyond traditional accounting roles, providing:

Competitive starting salary with ongoing salary review;

30 hour summer work weeks;

Extended vacation policy;

Flexible Menu of Benefits offering a selection of optional benefits, including two additional weeks of vacation, RSP contributions, clothing allowance, among other options;

An opportunity to work in an unconventional, forward thinking firm of professionals;

Opportunity for career development and advancement;

Corporate social events.