Administrative Assistant

Whistler Blackcomb; Whistler; On-site; CAD 29,000 - 34,000; Full time

Benefits offered by this job

Ski passes for employees

Employee discounts on lodging, food, &

RSP options

Employee Assistance Program

Training and professional development

Referral Program

Health Insurance; medical, dental, and

Job summary

Whistler Blackcomb in Whistler, BC is seeking an Administrative Assistant for the winter season. The role is office-based and centers on payroll processing, data entry, document management, and coordinating internal communications across the Lift Experience department.

Strong organizational skills and attention to detail are essential. The job includes dispatch duties, incident logging, and close collaboration with mountain operations to ensure smooth daily functions.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Excel and basic data entry.
• Experience with Workday or similar HR/payroll systems is a plus.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the Lift Experience department, including reporting, data entry, document management, and daily operations.
• Process payroll for 300+ employees and maintain accurate records, onboarding docs, schedules, and workforce data in Workday.
• Coordinate workforce scheduling, internal communications, and logistical support for department leadership.
• Maintain dispatch logs and reporting systems to ensure accuracy and operational efficiency.
• Serve as a primary dispatch resource by monitoring radio and phone communications and providing timely updates.

Skills

Strong organizational skills

Multi-tasking

Proactive communication

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Workday

Job description

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

Rockies

• Vail


• Beaver Creek


• Breckenridge


• Park City


• Keystone


• Crested Butte


• Grand Teton Lodge Company


• Vail Resorts Headquarters

West

• Heavenly


• Northstar


• Kirkwood


• Stevens Pass

Northeast

• Stowe


• Okemo


• Mount Snow


• Hunter


• Attitash


• Wildcat


• Mount Sunapee


• Crotchet

Mid-Atlantic

• Liberty


• Roundtop


• Whitetail


• Jack Frost Big Boulder

Midwest

• Wilmot


• Afton Alps


• Mt Brighton


• Alpine Valley


• Boston Mills & Brandywine


• Mad River Mountain


• Hidden Valley


• Snow Creek


• Paoli Peaks

Canada

• Whistler Blackcomb

Australia

• Perisher


• Falls Creek


• Hotham

Administrative Assistant

Date: Aug 31, 2026

Location: Whistler, BC, Canada

Company: Whistler Blackcomb

Shift Type: Winter Seasonal 2026/2027

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons


• MORE employee discounts on lodging, food, gear, and mountain shuttles


• RSP Options (after 12 months or 2000 cumulative hours of service)


• Employee Assistance Program


• Excellent training and professional development


• Referral Program

Full Time Roles Are Eligible For The Above, Plus

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)


• Free ski passes for dependents


• Critical Illness and Accident plans

Job Summary

This role is primarily office-based and responsible for payroll processing, emailcorrespondence, data entry, document management and record tracking. The Administrative Assistant/Dispatcher manages internal communications through radio, phone, and online platforms, ensuring timely coordination of daily operations. This position is responsible for logging, reporting, and communicating incidents and operational events requiring dispatch support. Working closely with mountain operations departments, the role helps coordinate logistics, maintain accurate records, and support effective communication across the departments. Strong organizational skills, attention to detail, and a proactive approach are essential for success.

Job Specifications

• Starting Wage: $21.04/hr - $24.75/hr


• Employment Type: Winter Seasonal 2026/2027


• Shift Type: Full Time hours available


• Minimum Age: At least 18 years of age


• Housing Availability: Yes

Job Responsibilities

• Provide comprehensive administrative support to the Lift Experience department, including reporting, data entry, document management, and daily operational tasks.


• Process payroll for 300+ employees and maintain accurate employee records,onboarding documentation, schedules, and workforce data in Workday.


• Coordinate workforce scheduling, internal communications, departmental correspondence, and logistical support for department leadership.


• Maintain organized documentation, dispatch logs, operational records, and reporting systems to ensure compliance, accuracy, and operational efficiency.


• Serve as a primary dispatch resource by monitoring radio and telephone communications, responding to calls, and providing timely operational updates and record keeping.


• Support resort operations through Access Control, emergency services and rescue coordination, outdoor operational activities.


• Other duties as assigned.

Job Requirements

• High school diploma or equivalent; previous office or administrative experience preferred.


• Strong computer proficiency, including Microsoft Excel and the ability to quickly learn and adapt to new technology and software systems.


• Valid BC driver's license and ability to perform the physical requirements of the role, including sitting for extended periods.


• Proven ability to manage multiple priorities independently, demonstrate initiative, solve problems effectively, and work collaboratively in a team environment. This job requires a self-motivated individual – there is no manual for this role!

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 516951

Reference Date: 08/24/2026

Job Code Function: Administrative