Administrative Assistant

Vail Resorts; Whistler; Hybrid; CAD 29,000 - 34,000; Full time

Benefits offered by this job

Free Epic pass

Free ski and snowboard lessons

40% retail discounts

Wellness benefits

Excellent training and development

Referral Program

Employee Assistance Program

Job summary

Vail Resorts in Whistler, BC, seeks an Administrative Assistant/Dispatcher for Winter Seasonal 2026/2027. This office-based role handles payroll processing, email correspondence, data entry, document management and record tracking, coordinating daily operations and internal communications.

Responsibilities include logging incidents, dispatch coordination, and supporting resort operations with Access Control and emergency services.

Qualifications

• Must have strong computer proficiency, including Microsoft Excel.
• Valid BC driver's license.
• Ability to manage multiple priorities independently.
• Must be 18 years of age or older.

Responsibilities

• Provide administrative support to the Lift Experience department, including reporting, data entry, document management, and daily operational tasks.
• Process payroll for 300+ employees and maintain accurate records in Workday.
• Coordinate workforce scheduling, internal communications, and logistical support for department leadership.
• Maintain organized documentation, dispatch logs, and reporting systems for accuracy and compliance.
• Serve as the primary dispatch resource via radio and phone, providing timely updates.
• Support resort operations through Access Control, emergency services and outdoor operations.

Skills

Microsoft Excel

Data entry

Communication skills

Time management

Tools

Workday

Dispatch software

Job description

Now hiring for winter 2026/27 - Cooks, Drivers, Instructors & more.

Select how often (in days) to receive an alert: Create Alert

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• RSP Options (after 12 months or 2000 cumulative hours of service)
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Critical Illness and Accident plans

Job Summary:

This role is primarily office - based and responsible for payroll processing, email correspondence, data entry, document management and record tracking. The Administrative Assistant/Dispatcher manages internal communications through radio, phone, and online platforms, ensuring timely coordination of daily operations. This position is responsible for logging, reporting, and communicating incidents and operational events requiring dispatch support. Working closely with mountain operations departments, the role helps coordinate logistics, maintain accurate records, and support effective communication across the departments. Strong organizational skills, attention to detail, and a proactive approach are essential for success.

Job Specifications:

Starting Wage: $21.04/hr - $24.75/hr

Employment Type: Winter Seasonal 2026/2027

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: Yes

Job Responsibilities:

• Provide comprehensive administrative support to the Lift Experience department, including reporting, data entry, document management, and daily operational tasks.
• Process payroll for 300+ employees and maintain accurate employee records, onboarding documentation, schedules, and workforce data in Workday.
• Coordinate workforce scheduling, internal communicatio ns, departmental correspondence, and logistical support for department leadership.
• Maintain organized documentation, dispatch logs, operational records, and reporting systems to ensure compliance, accuracy, and operational efficiency.
• Serve as a pr imary dispatch resource by monitoring radio and telephone communications, responding to calls, and providing timely operational updates and record keeping.
• Support resort operations through Access Co ntrol , emergency services and rescue coordination, outdo or operational activities .
• O ther duties as assigned.

Job Requirements:

Strong computer proficiency, including Microsoft Excel and the ability to quickly learn and adapt to new technology and software systems.

Valid BC driver's license and ability to perform the physical requirements of the role, including sitting for extended periods.

Proven ability to manage multiple priorities independently, demonstrate initiative, solve problems eff ectively, and work collaboratively in a team environment. This job requires a self - motivated individual – there is no m anu al for this role!

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID516951
Reference Date:08/24/2026
Job Code Function:Administrative