Administrative Assistant

BCI; Victoria; On-site; CAD 58,000 - 65,000; Full time

Job summary

Join a leading investment management firm as an Administrative Assistant in Victoria. This role offers a dynamic environment supporting the Infrastructure & Renewable Resources team with travel and project coordination. Ideal for those with strong organizational skills and a service-oriented mindset. Enjoy a competitive salary and benefits while contributing to a collaborative team.

Benefits

Health & Dental

Pension

Paid Time Off

Qualifications

• 2-3 years of administrative support experience.
• Experience managing complex travel itineraries.

Responsibilities

• Coordinate travel bookings and manage expenses.
• Support departmental communications and event planning.
• Assist with onboarding and offboarding processes.

Skills

Organizational Skills

Analytical Skills

Problem Solving

Communication

Education

Post-secondary education

Tools

Microsoft Office

SharePoint

Adobe Acrobat

Job description

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This is an exciting opportunity to join our Infrastructure & Renewable Resources (I&RR) department and provide administrative support to our growing global team of 50+ based across Victoria, Vancouver, London, and Mumbai. The role focuses on travel-related tasks, as well as supporting ongoing projects and events throughout the year. Become a valuable member of the I&RR administrative support team in this collaborative environment where no two days are the same!

Department Description

On behalf of BCI’s clients, the Infrastructure & Renewable Resources (I&RR) team invests globally in infrastructure assets and businesses that provide stable long-term investment returns. The portfolio has $28+ billion in AUM and ranks as the ninth largest institutional infrastructure investor globally. It spans sectors including energy, transport, utilities, data infrastructure, timberland, and agriculture.

The Opportunity

Reporting to the Executive Assistant to the EVP & Global Head, the Administrative Assistant performs a range of administrative functions to support the global I&RR department, with a focus on travel and expenses management.

The role requires effectiveness in a fast-paced environment, adaptability to changing priorities, and high accuracy and attention to detail.

What You Bring

• Post-secondary education with 2-3 years of administrative support experience
• Ability to multitask, adapt, and meet deadlines with a service-oriented approach
• Strong organizational, analytical, and problem-solving skills with high attention to detail
• Team player with a practical, responsible, and results-oriented mindset
• Ability to foster positive relationships internally and externally
• Excellent verbal and written communication skills
• Experience managing complex travel itineraries
• Preferred: experience in a corporate setting
• Proficiency in Microsoft Office, SharePoint, Adobe Acrobat, and other office software

Key Responsibilities

• Coordinate travel bookings and manage expenses
• Stay informed on travel risks, restrictions, and documentation
• Support departmental communications and event planning
• Assist with onboarding and offboarding processes
• Maintain department subscriptions and data
• Provide mutual administrative coverage with the EVP Admin team

Work Location

Downtown Victoria office.

Salary Range

CAD $58,000 - $65,000, with a competitive benefits package including health & dental, pension, and paid time off.

Why Join BCI

BCI values its employees, offering comprehensive benefits, wellness programs, and a supportive culture. Recognized as one of Canada’s Top 100 Employers, we promote diversity, inclusion, and professional growth.

How to Apply

Apply online with your resume. Early applications are encouraged as review and interviews may start before the deadline.

For referrals, ensure you have the referee's consent. We welcome all qualified candidates and support accommodations during the recruitment process.

About BCI

British Columbia Investment Management Corporation (BCI) manages $250.4 billion in assets, investing globally to support public sector clients in British Columbia.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Industry: Investment Management