Administrative Assistant

Frist Cressey Ventures; Vaughan; On-site; CAD 89,000 - 115,000; Full time

Job summary

A leading healthcare venture capital firm in Vaughan is seeking an Administrative Assistant to support their investment team. The successful candidate will manage complex calendars and office operations while fostering a professional environment. This role requires strong organizational skills and proficiency with Microsoft Office, particularly Outlook, facilitating smooth operations as the firm grows.

Qualifications

• Significant administrative support experience reporting to multiple stakeholders.
• Advanced Microsoft Office skills, especially Outlook.
• Ability to manage a fast-paced environment.

Responsibilities

• Support two principal-level investment team members.
• Maintain office environment and coordinate information flow.
• Assist with event coordination and administrative support.

Skills

Professionalism

Organizational skills

Time management

Verbal communication

Written communication

Office management

Tools

Microsoft Office

Job description

Frist Cressey Ventures (FCV) is a leading healthcare venture capital firm with a mission of transforming healthcare to improve lives. We invest in early-stage technology and service businesses that improve quality of care, system integration, patient outcomes, and population health and wellbeing. We join like-minded entrepreneurs who share similar core values in their pursuit to improve healthcare.

We are headquartered in Nashville, TN with an additional office in New York City. We believe this positions us in two of the top hubs for healthcare innovation. We are excited to grow the team and believe the ideal candidate is someone who brings diverse thinking, a mission-driven mindset, and excitement to roll up their sleeves and build the future of FCV with us.

Role

We are seeking an Administrative Assistant to join the team in Nashville. This in-office position will support members of the investment team as well as broader firmwide tasks.

Responsibilities

Dedicated Administrative Support

• Support two principal-level investment team members
• Maintain Outlook calendars, including creating and prioritizing appointments and travel
• Interact with senior executives, board members and other executives

Office Management

• Maintain an impeccable physical office environment suitable for hosting frequent high-level meetings
• Coordinate information flow in a timely and accurate manner
• Maintain fully stocked kitchen, conference rooms and office supplies inventory plus office equipment maintenance
• Facilitate property management coordination re : common area / building service requests

Front Desk Duty

• Support main line phone / doorbell (including badge entry oversite)

Office Hosting & Event Coordination

• Conference room set-up / clean-up
• Participate in event coordination and occasional event staffing on behalf of the firm
• Administrative support for event-related material preparation

Qualifications

• High degree of professionalism and friendly demeanor
• Ability to seamlessly manage a fast-paced, fluid environment
• Significant administrative support experience reporting to multiple stakeholders
• Advanced Microsoft Office skills – Outlook is a critical skill set – and can become familiar with firm-specific CRM and other office management programs
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Ability to maintain a high level of integrity and discretion in handling confidential information

Commitment to Applicants and Employees

We are committed to bringing together individuals from different backgrounds. We strongly believe this leads to better creativity, outcomes, and accelerates our mission to transform health for all. As an equal opportunity employer, we are also committed to creating an inclusive work environment where differing opinions and ideas are encouraged.

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