Administrative Assistant

Pythe Navis MDP

Vancouver

On-site

CAD 44,083 - 52,348

Part time

14 days+

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Job summary

A reputable law firm in Vancouver is seeking a detail-oriented part-time Administrative Assistant. In this role, you will manage client files, create detailed Excel spreadsheets, and assist lawyers with various legal documents. The ideal candidate should have a Certificate or Diploma in Business Administration or equivalent experience, along with proficiency in Microsoft Office. Join a team that values professional growth and offers a dynamic work environment.

Qualifications

Detail-oriented with strong interpersonal skills.
Experience in handling various administrative responsibilities.
Desire to grow long-term with the company.

Responsibilities

Manage client files, ensuring accuracy and completeness.
Create and maintain detailed Excel spreadsheets.
Assist lawyers with drafting and filing legal documents.

Skills

Microsoft Office Proficiency

Strong Interpersonal Skills

Attention to Detail

Organizational Skills

Education

Certificate or Diploma in Business Administration or Legal Administration

Tools

Excel

Word

Outlook

Adobe

Job description

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Direct message the job poster from Pythe Navis MDP

Pythe Navis MDP is an adjusting corporation and law firm that works exclusively on behalf of insurance policyholders. We work primarily for individuals and businesses that have suffered a major property loss due to fire or flood, representing their interests in every aspect of the claims process, and helping them to achieve optimal recovery under their insurance policies consistent with their goals and objectives.

Why Work for Us:

At Pythe Navis, our team of seasoned professionals has over forty years of combined adjusting and legal experience. We offer a dynamic, supportive, and flexible work environment with opportunities for professional growth and development.

We are seeking an Administrative Assistant to join our team part-time (16-24 hours per week).

About You:

The successful candidate is a detail-oriented and diligent professional with strong interpersonal skills and a desire to grow long-term with a company. Proficiency in Microsoft Office, particularly Excel, is essential. We are seeking an individual that has experience in handling various administrative responsibilities, a courteous and professional demeanor, the ability to take initiative, and a willingness to develop new skills.

Key Responsibilities:

Set up, maintain, and manage client files, ensuring accuracy and completeness of information.
Create and maintain detailed excel spreadsheets.
Data entry and record keeping.
Proof reading - reviewing documents for grammar, spelling, cohesiveness, and formatting.
Research and verify information as needed to assist other staff.
Assist lawyers with drafting, compiling, and filing various legal documents as needed.
Attend to client billing and collection of accounts receivables, ensuring proper and timely receiving and recording of revenue; complete bank deposits and prepare cheques for mailing.
Perform a wide variety of support duties, including but not limited to, arranging couriers, scanning, calendar and BF system management, scheduling meetings, telephone coverage, and ordering office supplies.
Establish, implement, and improve existing workflows and administrative procedures.
Other duties and projects as assigned.

Qualifications:

Certificate or Diploma in Business Administration or Legal Administration from a recognized institution, or equivalent past work experience.
Proficient in Microsoft Office (Excel, Word, OneDrive, Outlook) and Adobe.
Excellent written and verbal English communication skills.
Strong Interpersonal skills. Polite, courteous, and professional demeanor.
Ability to work both independently and collaboratively.
Highly organized with the ability to prioritize tasks in order to meet deadlines.
Strong administrative skills with an ability to handle confidential materials in a professional manner.
Attention to detail and accuracy, especially when dealing with data entry and record keeping.
Ability to take direction, work under tight deadlines and pressure to complete tasks.
Familiarity with legal applications such as BC Registry, LTSA, Court Services Online is an asset.
Eagerness to learn and excel in a diverse yet unique field with a desire to develop skills and grow long term with a company.

Qualified and interested candidates are encouraged to apply by sending their resume to: info@pythenavis.ca

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