Document Control Specialist

Allnorth Consultants Limited; Canada; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work schedule

Comprehensive benefits package

Employee Assistance Program

Professional development opportunities

Paid Volunteer Day

Monthly Lunch & Learn sessions

Team Member Referral Program

Job summary

Allnorth Consultants Limited seeks a Document Control Specialist to join our growing team. The ideal candidate will be responsible for quality checks, documentation management, and ensuring compliance with project specifications. This role offers flexibility in location and supports your career growth with a comprehensive benefits package, including a flexible work schedule, health benefits, and opportunities for professional development.

Qualifications

• 4 to 8 years of experience in Document Control.
• Strong knowledge of EDMS and Collaboration software.
• Excellent communication skills, service-driven and customer-focused.

Responsibilities

• Ensure quality checks on documentation.
• Expedite engineering deliverables and vendor documentation.
• Perform regular audits of project document control functions.

Skills

Quality Assurance

Document Management

Communication

Organization

Self-motivation

Education

Technical diploma in records management

Tools

EDMS and Collaboration software

Microsoft Office Suite

Adobe Acrobat Professional

Job description

Direct message the job poster from Allnorth Consultants Limited

BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU

Allnorth is a multi-disciplinary engineering, project delivery, and construction services company. We provide smart and practical project solutions to clients in the metals and minerals, energy and renewables, fiber and chemicals, and infrastructure sectors. With offices across Canada, and into the US and Mexico, we continue to grow!

Our team is our most valuable asset, and a triple bottom line (TBL) philosophy is at the heart of our business. It takes a talented, motivated and empowered team to delight our clients, driving profitability for all parties. When it comes to guiding principles, safety is part of our DNA, we are committed to building and nurturing Indigenous relationships, we support our communities, and we recognize the importance of environmental stewardship.

Our Ideal Candidate

We are currently seeking a Document Control Specialist who is eager to continue their career with our fast-paced, growing company while working alongside multiple divisions to deliver quality documentation to our outstanding clients. The successful candidate will report directly to the Document Control Manager and is accountable to Project Managers for meeting scheduled deadlines. The location is flexible.

A Day in the Life

• Provide routine quality checks on all outgoing documentation in accordance with established procedures.
• Adhere to Client specifications and requirements as required.
• Expedite the review and approval of engineering deliverables and vendor documentation.
• Transmittal creating and document submittals to clients and vendors.
• Assign numbers to all deliverables.
• Scan, save and file documents/drawings in Document Management System.
• File and Distribute information in accordance with approved processes and procedures.
• Perform regular quality audits of project document control functions to ensure consistent and effective service to the project.
• Respond to internal and external drawing and document requests.
• Effective and timely turnover as well as archiving of project records.
• Other administrative tasks as required.

What You’ll Bring to the Team

• A Minimum of 4 to 8 years of relevant experience in Document Control.
• Strong knowledge of EDMS and Collaboration software applications.
• Strong working knowledge of Microsoft Office suite and Adobe Acrobat Professional.
• Thorough knowledge and understanding of Vendor and Engineering documentation as well as related technical terminology.
• Excellent communication skills (both verbal and written).
• Service driven and customer focused.
• Self-motivated with a strong work ethic.
• Excellent organizational and coordination skills. Ability to adapt to tight deadlines, heavy workloads, and frequent changes in priorities.
• A technical diploma in records management or equivalent would be nice but not required.

What’s in it for you?

We believe that a happy and fulfilled team leads to exceptional results, which is why we offer a range of perks designed to support your well-being, career growth and community engagement.

• Work schedule and location are flexible, allowing for better work-life balance.
• Comprehensive benefits package includes extended health and dental coverage, a healthcare spending account, and RRSP matching.
• Employee Assistance Program for team members and their families.
• A culture of respect and inclusivity fosters long term relationships and a team atmosphere.
• Professional development and growth opportunities (e.g. New and Young Worker Mentorship program).
• Team Member Referral Program.
• A paid “Volunteer Day” away from work to support the community.
• Monthly “Lunch & Learn” sessions.
• Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women’s Shelters, Ronald McDonald House, Earth Day clean ups, etc.).

WE TAKE CARE OF YOU SO YOU CAN TAKE CARE OF OUR CLIENTS

In joining us you’ll face rewarding, career-developing challenges that enable you to contribute to our clients’ successes, and despite how much we grow, you’ll never be just a number, but rather a vital member of the Allnorth Team.

Engage with us at Allnorth and be empowered to enrich people’s lives, including your own.

Allnorth is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with a disability, or any other legally protected status under applicable federal, provincial, or state law. Applicants must be able to provide proof of eligibility to work in the country where the position is based.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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