Legal Administrative Assistant

Smith Legal Search; Vancouver; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Health spending account

Wellness reimbursement

RRSP/TFSA matching

Performance and referral bonuses

Job summary

Our client, a boutique business law firm in downtown Vancouver, is seeking a Corporate Legal Assistant to join their team. This is an integral role supporting 2-3 Corporate lawyers across both practice management and transactional work.

You'll thrive here if you're a high-achieving, highly organized Legal Assistant who enjoys a fast-paced environment, takes ownership of your work, and is looking to build a long-term career within a collaborative boutique firm.

Qualifications

• 2-5 years of Legal Assistant experience in a law firm.
• Corporate/business law experience preferred.
• Legal Administrative Assistant diploma or equivalent combination of education and experience.
• Strong technical skills, including Microsoft Office and familiarity with legal document management, e-signature, comparison, and billing platforms.
• Detail-oriented, dependable, and proactive with excellent judgment and the ability to manage competing priorities.

Responsibilities

• Manage files from opening through closing, including client intake, compliance requirements, file maintenance, and archiving.
• Coordinate lawyers' calendars, meetings, deadlines, reminders, and follow-ups while keeping priorities on track.
• Serve as a primary point of contact for clients and assist with day-to-day correspondence and inquiries.
• Prepare, revise, and format corporate agreements, correspondence, forms, reports, spreadsheets, and other legal documents.
• Support corporate transactions by coordinating signatures, organizing closing materials, preparing digital closing books, and assisting with trust documentation.
• Conduct corporate, land title, and other searches through BC Online, LTSA, and related systems.
• Manage billing administration, including WIP reviews, pre-bills, invoicing, and follow-up on outstanding accounts.
• Assist with trust administration, expense reporting, and other practice-management requirements.
• Provide vacation and overflow coverage for other Legal Assistants and occasional shared reception support.
• Maintain a high level of organization across multiple matters while proactively identifying outstanding tasks and upcoming deadlines.

Education

Legal Administrative Assistant diploma

Tools

Microsoft Office

Legal document management

E-signature

Billing platforms

Job description

Our client, a boutique business law firm in downtown Vancouver, is seeking a Corporate Legal Assistant to join their team. This is an integral role supporting 2-3 Corporate lawyers across both practice management and transactional work.

You'll thrive here if you're a high-achieving, highly organized Legal Assistant who enjoys a fast-paced environment, takes ownership of your work, and is looking to build a long-term career within a collaborative boutique firm.

Duties & Responsibilities

• Manage files from opening through closing, including client intake, compliance requirements, file maintenance, and archiving
• Coordinate lawyers' calendars, meetings, deadlines, reminders, and follow-ups while keeping priorities on track
• Serve as a primary point of contact for clients and assist with day-to‑day correspondence and inquiries
• Prepare, revise, and format corporate agreements, correspondence, forms, reports, spreadsheets, and other legal documents
• Support corporate transactions by coordinating signatures, organizing closing materials, preparing digital closing books, and assisting with trust documentation
• Conduct corporate, land title, and other searches through BC Online, LTSA, and related systems
• Manage billing administration, including WIP reviews, pre-bills, invoicing, and follow-up on outstanding accounts
• Assist with trust administration, expense reporting, and other practice-management requirements
• Provide vacation and overflow coverage for other Legal Assistants and occasional shared reception support
• Maintain a high level of organization across multiple matters while proactively identifying outstanding tasks and upcoming deadlines

What We're Looking For

• 2-5 years of Legal Assistant experience in a law firm
• Corporate/business law experience preferred
• Legal Administrative Assistant diploma or equivalent combination of education and experience
• Strong technical skills, including Microsoft Office and familiarity with legal document management, e-signature, comparison, and billing platforms
• Detail-oriented, dependable, and proactive with excellent judgment and the ability to manage competing priorities
• $50,000-$75,000, based on experience and qualifications
• Performance and referral bonuses
• Health spending account, wellness reimbursement, and RRSP/TFSA matching