Administrative Assistant

Clearview Public Schools; Town of Stettler; On-site; CAD 31,000 - 44,000; Full time

Benefits offered by this job

Three weeks vacation

Health and wellness account

Job summary

CLEARVIEW PUBLIC SCHOOLS invites applications for an Administrative Assistant at the Transportation Services office in Stettler, AB. The successful candidate will work four hours per day, Monday through Friday, with additional hours in August for year-start preparations.

The role starts immediately and requires confidentiality and professionalism in a fast-paced, collaborative environment. Key duties include supporting the Director, handling records, coordinating field trips, communicating with

Qualifications

• Proficiency with Google Workspace and ability to learn new software.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision and collaboratively in a team.

Responsibilities

• Provide administrative support to the Director to ensure smooth Transportation Services operations.
• Process, organize and maintain departmental records, reports and filing systems.
• Coordinate field trips and transportation requests with bus drivers, schools and external groups.
• Communicate with parents, schools, staff and stakeholders about transportation matters.
• Coordinate meetings, schedules and departmental activities.
• Assist with bookkeeping, purchasing, invoice processing, and maintenance of financial records and reports.
• Support Heavy Duty Technicians with parts and inventory management, purchasing and ordering.

Skills

Communication

Organization

Time management

Independent work

Team collaboration

Interpersonal skills

Attention to detail

Tools

Google Workspace

Job description

CLEARVIEW PUBLIC SCHOOLS
requires an
Administrative Assistant

Clearview Public Schools invites applications for an Administrative Assistant position at the Transportation Services office in Stettler, AB. The successful candidate will be required to work four (4) hours/day Mondays through Fridays. Additional hours may be required in August to support preparations for the start of the school year. This position starts immediately.

This position is ideal for an individual that takes pride in working in a learning environment focused on student success. We are looking for a welcoming, positive, and professional individual to join our Transportation Services team. The successful candidate will be dependable, maintain a high level of confidentiality, and possess strong attention to detail. They will thrive in a fast-paced environment, work collaboratively with colleagues, and demonstrate a commitment to providing exceptional service and support.

Specific responsibilities include, but are not limited to:

• Providing administrative support to the Director to support the efficient and effective operation of the Transportation Services Department;

• Processing, organizing, and maintaining departmental correspondence, records, reports and filing systems;

• Coordinating field trips and other transportation requests with bus drivers, schools and external user groups;

• Communicating with parents, schools, staff and other stakeholders regarding transportation matters;

• Coordinating meetings, schedules, appointments and other departmental activities;

• Assisting with bookkeeping, purchasing, invoice processing, and the preparation and maintenance of financial records and reports; and

• Supporting Heavy Duty Technicians with parts and inventory management, purchasing, and ordering.

The successful candidate will demonstrate:

• Strong technology skills, including proficiency with Google Workspace and the ability to learn new software and systems;

• Excellent written and verbal communication skills, with the ability to communicate professionally with staff, parents, contractors, and the public;

• Strong organizational and time-management skills, with the ability to prioritize competing demands and meet deadlines;

• The ability to work independently, take initiative, and follow through on tasks with minimal supervision;

• A collaborative and adaptable approach, with the ability to work effectively as part of a team;

• Strong interpersonal skills, including the ability to navigate challenging conversations and respond calmly and professionally to conflict; and

• Strong attention to detail and accuracy when working with records, financial information, schedules, and other departmental documentation.

The successful candidate will receive a competitive salary starting at $27.37/hr and three weeks of vacation. This position qualifies for a health and wellness account.

This competition will remain open until a suitable candidate is found; however, those applying on or before 12:00 p.m. on October 13, 2026 are assured careful consideration.

We appreciate all applications but only those selected for an interview will be contacted.