Administrative Assistant

Buffalo Trail Public Schools; Vermilion; On-site; CAD 36,000 - 52,000; Part time

Job summary

Buffalo Trail Public Schools is seeking an Administrative Assistant to join the Buffalo Trail Learning Hub in Vermilion, Alberta. This probationary role supports a busy office, handling communications, data entry, and daily administrative tasks in a collaborative school environment.

Key duties include preparing opening/closing, assisting in emergencies, processing documents, and coordinating with staff and the public.

Qualifications

• High School Diploma required or equivalent.
• Diploma/Certificate in Office Administration or Business Administration preferred.
• Experience in Accounting/Finance is a plus.
• Experience with Google Suite and Microsoft Office is required or preferred.

Responsibilities

• Prepare the school office for opening and closing.
• Assist in implementing school emergencies and first aid procedures.
• Prepare a variety of data and materials including confidential reports and communications.
• Answer telephone messages and arrange appointments for administration and staff.
• Process requisitions and purchase orders and verify receipts.
• Data entry for student registrations and PowerSchool.
• Maintain school records and assist in budgeting processes.
• Operate office equipment and the school PA system.

Skills

Strong communication

Team collaboration

Data handling

Attention to detail

Education

High School Diploma

Office Administration Diploma/Certificate

Tools

Google Suite

Microsoft Office

Job description

Buffalo Trail Public Schools is committed to maximizing student learning in a safe and caring environment supported by a highly effective team.

Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Administrative Assistant to join our team at the Buffalo Trail Learning Hub in Vermilion, Alberta. This is an exciting opportunity to make a meaningful difference in the lives of students by providing support in an inclusive and dynamic learning environment. If you are passionate about helping students achieve their full potential and thrive in a collaborative school community, we encourage you to apply!

Position Details:

• Start Date : Immediately.
• End Date : June 29, 2027
• Location : Buffalo Trail Learning Hub, Vermilion, Alberta
• Hours : 6.5 hours per day, Monday to Friday, following the school calendar
• Contract Type : Probationary

Qualifications and Desired Experience:

• High School Diploma
• Diploma/Certificate in Office Administration or Business Administration (preferred)
• Preferred experience of working in Accounting/Finance
• Experience working with Google Suite and Microsoft Office

In addition to strong communication skills and a commitment to quality public service, the successful candidate responsibilities may include the following:

• Some shared responsibilities in a team of 2 administrative assistants (dependent on school)
• Prepares the school office or school opening and closing
• Assists in the implementation of school emergencies and first aid procedures
• Prepares a variety of data and material, including confidential reports, and composes correspondence, memos, and emails
• Receives and relays telephone messages, makes appointments for administration and school staff and provides a variety of factual information and assistance to students, parents, teachers, and the public
• Prepares requisitions and purchase order, verifies receipt of goods and submits signed copies to Central Services
• Data entry of student registrations and maintains the student information system (PowerSchool)
• Data entry of information in Bellamy/Apply to Education - Easy Connect system as required monthly
• Attends relevant meetings and training established by Central Services
• Maintains accurate records of financial and divisional transactions including handling cash, issuing receipts, all banking, etc. for the school according to the jurisdictional procedures, and assists in the budgeting process
• Processes incoming and outgoing mail
• Operates a variety of office equipment
• Operates the school public address system
• Maintains working relationship with school administration, staff, students, parents, and the community
• Assists in the organization of school functions and events
• Attend staff meetings
• Maintains accurate records in accordance with jurisdictional records management policy
• Performs other assigned comparable duties, which are within the knowledge and skills required by the job

Application Requirements:

• Submittal of a position-specific cover letter.
• Submittal of a detailed resume highlighting your qualifications and experience.
• Email contact information for three (3) professional references in their Apply to Education profile. References may be contacted via email through Apply to Education prior to interviews.
• A criminal record check, including vulnerable sector check, will be required as a condition of employment.

For further information, please contact:

Principal: Mr. Dave Sherbinin

Phone: [phone]

Buffalo Trail Public Schools thank all applicants for their interest. Only those candidates selected for interviews will be contacted.