MISC 26/27 - 12: Transportation Coordinator

Greater St. Albert Catholic Schools; St. Albert; On-site; CAD 55,000 - 75,000; Full time

Job summary

Greater St. Albert Catholic Schools is seeking a Transportation Coordinator to oversee daily transportation operations, route development, GPS monitoring, and data management to meet provincial funding and regulatory requirements.

You will liaise with families, schools, and contractors, acting as a key liaison and supporting the Transportation Manager, while handling inquiries, scheduling, and emergencies as they arise.

Qualifications

• Bachelor's Degree or Diploma in Logistics, Business or related field or equivalent experience.
• Proficiency with student transportation and fleet management systems.
• Experience with RYCOR and EASI software is an asset.
• Knowledge of Privacy (POPA) and Education Act regulations.

Responsibilities

• Coordinate Division transportation services to ensure safe, efficient routing within boundaries.
• Assist with route planning and optimization throughout the school year.
• Collaborate with transportation contractors to resolve routing issues and inform families.
• Serve as the first contact for parents and contractors regarding inquiries and issues.
• Maintain transportation data and support Alberta Education funding compliance.
• Process transportation-related forms through the Workflow system.
• Enter, maintain, and audit transportation fees within RYCOR.
• Support administration of Parent-Provided Transportation contracts and invoicing.

Skills

Multitasking

Communication

Logistics coordination

Customer service

Education

Bachelor's Degree or Diploma in Logistics or Business

Tools

RYCOR Financial Software

EASI Atrieve Invoice Entry

Google Maps

Microsoft Office Suite

PowerSchool

Adobe

School Messenger

Job description

JOB POSTING MISC 26/27 - 12

Division Services Centre

Transportation Coordinator

Full Time, 12 months per year

(35 hours per week)

Greater St. Albert Catholic Schools is located on the original lands of the Cree, those of Treaty 6, and on the homeland of the Métis nation. The Division is honoured and proud to serve the students and families of Legal, Morinville, St. Albert, Alexander First Nation and parts of Sturgeon County by providing a welcoming, Christ-centered learning community, where we awaken the hearts and minds of students while educating and nurturing each to learn, live fully and serve others. Greater St. Albert Catholic Schools is strongly committed to building a diverse, equitable, and inclusive community that is welcoming to all. We encourage applications from all qualified candidates.

Position: The Transportation Coordinator supports the planning, coordination, and oversight of daily transportation operations, including route development, bus stop creation, GPS monitoring, communication with families and contractors, and data management to meet provincial funding and regulatory requirements. The Transportation Coordinator serves as a key liaison between families, schools, contractors, and the Transportation Department, and assumes leadership responsibilities in the absence of the Transportation Manager.

Duties to Commence: As soon as possible

Qualifications and preferred requirements:

• Committed to being a model and witness to Christ-centered education values and beliefs.
• Apply foundational knowledge about First Nations, Métis and Inuit for the benefit of all students, and support the Division's goals towards advancing Truth and Reconciliation.
• Bachelor's Degree or Diploma in Logistics, Business or another related field, or equivalent professional experience is an asset.
• Proficiency with student transportation and fleet management systems.
• Experience using financial and administrative software, including RYCOR Financial Software and EASI Atrieve Invoice Entry is an asset.
• Strong working knowledge of Google Maps, Microsoft Office Suite, PowerSchool, Adobe, School Messenger.
• Ability to multitask effectively in a fast-paced office environment with frequent interruptions
• Knowledge of applicable legislation and regulations, including, Education Act, Traffic Safety Act, Student Transportation Regulation.
• Understanding of privacy legislation (POPA) and best practices related to the handling of student and family personal information.
• Extensive geographical knowledge of:
  • City of St. Albert
  • Towns of Morinville and Legal
  • Surrounding areas within Sturgeon County

Duties and Responsibilities:

• Support the coordination of all Division transportation services by overseeing student transportation operations and ensuring safe, efficient routing aligned with Division boundaries and school catchment eligibility.
• Assist with route planning and optimization throughout the school year to ensure equitable ride times and operational efficiency.
• Work collaboratively with transportation contractors to resolve routing issues, delays, and service concerns, and communicate impacts to affected families.
• Serve as the first point of contact for parents and contractors regarding transportation inquiries, service issues, and applications.
• Communicate effectively with families including transportation delays or cancellations in a timely and professional manner.
• Assist the Transportation Manager with the collection, verification, and maintenance of transportation data to support accurate databases and compliance with Alberta Education funding grant requirements.
• Process transportation-related forms through the Workflow system.
• Enter, maintain, and audit transportation fees within RYCOR to ensure accuracy.
• Assist with the administration of Parent-Provided Transportation contracts, including invoicing and payments through the EASI system.
• Communicate effectively and assume operational and supervisory responsibilities in the absence of the Transportation Manager.
• Respond to emergency situations promptly, professionally, and in accordance with Division protocols.
• Monitor GPS and transportation systems to support daily operations.
• Review DVR footage of bus-related incidents in a timely manner and communicate findings to school administration as required.
• Create BusPlanner accounts for school principals to enable system notifications and access.
• Attend Division and community events, including the Morinville Kindergarten Expo, to support families with transportation information and requests.
• File and maintain all field trip transportation forms for the Division.
• Any other duties as assigned.

For more information on this position, please contact:

Garth Rapson, Transportation Manager

Phone: [phone]

Email: [e-mail]

Note: Although all applications are appreciated, only candidates who are selected for interviews will be contacted.