School Secretary/Educational Assistant

High Prairie School Division; High Prairie; On-site; CAD 40,000 - 55,000; Full time

Job summary

High Prairie School Division is inviting applicants for Prairie View Outreach, seeking a School Secretary / Educational Assistant in a 1.0 FTE combined role (0.5 FTE School Secretary and 0.5 FTE Educational Assistant). The position is located in High Prairie, Alberta, with supportive development opportunities provided by the Division.

The School Secretary duties include clerical support, data integrity, payroll and budgeting assistance, and frontline communication with parents and staff.

Qualifications

• Experience in administrative support or clerical work preferred.
• Ability to manage student data with accuracy.
• Strong communication and organizational skills.

Responsibilities

• Provide clerical and administrative support to the principal, vice-principal and teaching staff as directed.
• Maintain databases and office files with a high degree of accuracy.
• Manage multi-line phone systems and prepare routine letters and reports.
• Coordinate documents for communication with Central Office and complete forms in accordance with procedures.

Education

Early Childhood Training

Teacher Assistant Certificate

Job description

High Prairie School Division

is inviting applicants for:

School Secretary / Educational Assistant

Prairie View Outreach

Prairie View Outreach is seeking a School Secretary / Educational Assistant. This position is a full-time role consisting of 0.5 FTE School Secretary and 0.5 FTE Educational Assistant responsibilities.

Prairie View Outreachis located in the town of High Prairie in northern Alberta within Big Lakes County. It is located at the junction of Highway 2 and Highway 749, approximately 371 kilometres northwest of Edmonton and 118 kilometres west of Slave Lake.

The High Prairie School Division provides many supports for their employees. We employ a full time mentor coach who supports all new teachers to the Division with an Orientation program and on-site mentoring. The Professional Development opportunities are supported in many forms and all employees have many supports that allow them to grow and improve in their professional practice.

School Secretary Duties

• Provide clerical and administrative support to the principal, vice-principal and teaching staff as directed.
• Maintain the integrity of databases and office files. Maintain records with a high degree of accuracy.
• Manage multi-line phone systems, scanners and photocopiers. Perform general office duties such as answering telephone inquiries, filing, and spreadsheets and prepare answers to routine letters. Perform data entry.
• Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
• Welcomes visitors to the school and direct them to the appropriate person according to their needs.
• Coordinate appropriate documents for communication with Central Office. Complete forms in accordance with school and district procedures, following education legislation.
• Test, operate, promote and troubleshoot new office technologies as they are developed and implemented.
• Contact parents in the event of student illness.
• Student Registration (new students and returning students update every year).
• Administrate and maintain data in the student information system with a high degree of accuracy.
• Administrate and maintain student data in Alberta Education System (PASI) with a high degree of accuracy.
• Track attendance and absences; use reporting software, make phone calls as appropriate and generate reports for internal and external use. Maintain student records. Mail/email student report cards and other necessary forms. Support scheduling/timetabling.
• Support completion of payroll, benefits, petty cash and school funds transactions and recordkeeping.
• Prepare and process payroll accounts receivable billings. Prepare and process accounts payable documentation.
• Support budget decisions through accurate, timely recordkeeping.
• Administer data in the payroll computer system.
• Reconcile bank accounts. Reconcile Visa transactions monthly & review weekly.
• Accepts and processes school payments from parents and organizations.
• Make bank deposits. Weekly Journal Entries.
• Monthly remittance to Central Office. Prepare timesheets.

Educational Assistant Duties

• Implement Individual Program Plans under the supervision and direction of the teacher;
• Assist the teacher in providing data for student evaluation;
• Alert teacher to any special circumstances regarding the student;
• Assist with large, small groups or individual students;
• Comply with and assist in teacher's methods of maintaining classroom discipline;
• Assist with field trips;
• Adapt classroom activities to the capabilities of the student. Encourage the student to function as a member of the group by involving other students in activities and encouraging independence and self-help skills;
• Monitor the student in class and on the playground to prevent physical danger and reinforce social and learningbehaviours. Participate in travel, training and off-campus activities;
• Accompany the student to and from the bus, taxi, etc. Escort student on bus, taxi, etc.;
• Conduct prescribed therapeutic and exercise programs for physically exceptional students;
• Attend to personal needs of students with disabilitiesin the program, e.g. feeding, toileting, general physical care to maintain comfort. Secure students in walkers or other equipment, move or position students, etc.;
• Participate in all facets of the program designed to develop the language, independence, mobility and self-help skills of severely handicapped students, under the direction of the teacher or multi-disciplinary teams;
• Assist in maintaining individual student's progress records for review and program planning. Provide observations on progress,behavioursas required and work as a member of the multi-disciplinary team as required;
• Prepare instructional material under the teacher's direction;
• Prepare and set out lesson supplies and equipment;
• Clean and store materials and equipment after use;
• Display student's work and prepare bulletin board displays;
• Mark objective lists and routine exercises;
• Continues to improve expertise and job-related skills; and
• Other responsibilities as assigned by the teacher/Principal.

Requirements:

• Cover Letter and Resume
• Three professional references
• Successful candidates must produce anORIGINAL, acceptable, recent (less than six months old) Criminal Record Check whichmust include aVulnerable Sector Check.

The following would be assets to your application:

• Early Childhood Training and/or Teacher Assistant Certificate
• First Aid Training
• Excellent communication skills

This position will remain open until a suitable candidate is found. While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.