Office Administrator

Agilus Work Solutions; Vaughan; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Permanent role

2 weeks vacation + benefits package

Room to grow and develop

Free parking

Lots of team events and lunches

Job summary

Agilus by Synergie is seeking an Administrative Assistant for their Vaughan, Ontario team. The role focuses on executive support, customer service, and office operations to enable smooth daily activities.

The ideal candidate has 2+ years in admin roles, with strong MS Excel skills, ADP experience, and comfort with HR and bookkeeping tasks. This is a permanent, in-office position with benefits and growth opportunities.

Qualifications

• 2+ years of hands-on administrative assistant or executive assistant experience.
• Driver's license and access to a reliable vehicle.
• Experience with ADP preferred.
• Strong fluency with MS Excel.
• Experience with benefits administration preferred.
• Experience with MS Dynamics (Business Central) will be an asset.
• Outstanding communication and customer service skills.
• Basic bookkeeping skills (expense reports, invoicing, data entry).

Responsibilities

• Answering phones, providing customer service, and booking appointments for executives.
• Greeting incoming clients, setting up the boardroom for meetings, and ordering catering.
• Keeping the office neat and tidy, ordering office supplies, keeping the kitchen tidy, doing bank runs.
• Assisting with HR tasks like onboarding, benefits administration, and updating forms.
• Assisting with accounting tasks like invoicing and expense reports.
• Receiving/sending mail, coordinating with couriers.
• Preparing reports, presentations, and spreadsheets.
• Booking travel for executives and handling personal tasks for the team like bank runs, picking up dry cleaning, and organizing catering.

Skills

Customer service

MS Excel

MS Dynamics (Business Central)

ADP experience

Benefits administration

Basic bookkeeping

Communication

Organization

Problem solving

Tools

MS Excel

MS Dynamics (Business Central)

ADP

Job description

Administrative Assistant role open now! Start ASAP, permanent role! Agilus by Synergie is recruiting for an Office Administrator in the admin field in Concord, Ontario. We're working with our client to hire an Administrative Assistant for their team. A perfect person for this role is a go-getter, has excellent customer service, and loves to problem solve. Driver's license and vehicle is required for the role.

What's in it for you:

• $55000.00 - $70000.00 annually
• Permanent role
• 2 weeks vacation + benefits package
• Room to grow and develop
• Free parking
• Lots of team events and lunches
• Location: Vaughan
• Monday to Friday, full time hours, full time in-office

Responsibilities:

• Answering phones, providing customer service, and booking appointments for executives
• Greeting incoming clients, setting up the boardroom for meetings, and ordering catering
• Keeping the office neat and tidy, ordering office supplies, keeping the kitchen tidy, doing bank runs
• Assisting with HR tasks like onboarding, benefits administration, and updating forms
• Assisting with accounting tasks like invoicing and expense reports
• Receiving/sending mail, coordinating with couriers
• Preparing reports, presentations, and spreadsheets
• Booking travel for executives and handling personal tasks for the team like bank runs, picking up dry cleaning, and organizing catering

Requirements:

• 2+ years of hands-on administrative assistant or executive assistant experience
• Driver's license and access to a reliable vehicle
• Experience with ADP preferred
• Strong fluency with MS Excel
• Experience with benefits administration preferred
• Experience with MS Dynamics (Business Central) will be an asset
• Outstanding communication and customer service skills
• Basic bookkeeping skills (expense reports, invoicing, data entry)

This posting is for an active opening.