Administrative Assistant

University of Regina; Regina; On-site; CAD 46,000 - 62,000; Full time

Job summary

The University of Regina is seeking an Administrative Assistant to provide essential administrative support within the Centre for Continuing Education. You will be the first point of contact for students, partners and visitors, handling inquiries, registrations and confidential records with care.

Strong organizational skills, familiarity with office software and experience in event coordination will help you thrive.

Qualifications

• Grade 12 supplemented by a recognized business course.
• Minimum of three years’ experience, preferably in a university environment.
• An equivalent combination of education, training and experience may be considered.

Responsibilities

• First point of contact for students, partners, visitors in person.
• Assist students by answering inquiries regarding programs and resources.
• Provide first level advice to students and families regarding records, registration, eligibility and program opportunities.
• Process registration for non-credit areas and processing of payments/invoices.
• Audit, adjust and set up private lessons in the registration system.
• Support for student recitals and compiling student information for programs.
• Coordinate with Conservatory Liaisons and Accompanists for recitals.
• Book rooms for CCE as needed.
• Prepare statistical reports (non-credit registration related).
• Assist with event planning and term-end performances and Celebration of Excellence.

Skills

Microsoft Office

Records management

Event planning

Communication

Confidentiality

Music lesson knowledge

Music terminology

Education

Grade 12 + business course

Tools

Banner

Destiny One

GroupWise/Outlook

Job description

Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Position Details

Posting Summary Competition Number 20260141A/S Position Title Administrative Assistant Faculty/Department Centre for Continuing Education Unit CCE-Staff Postings Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you a highly organized and people-focused professional who thrives on providing exceptional administrative support and customer service? Join us as our new Administrative Assistant!

What You’ll Do:

• First point of contact for students, partners, visitors in person
• Assist students by answering inquiries regarding programs and resources
• Provide first level advice to students and their families regarding records, the registration process, eligibility and potential program opportunities.
• Process registration for non-credit areas and processing of payments/invoices.
• Responsible for the audit, adjustment and set-up of private lessons in registration system.
• Responsible for support on student recitals such as checking registration lists and compiling student information in order to create recital programs.
• Direct contact for Conservatory Liasons and Accompanists who are responsible for each recital.
• Responsible for booking rooms as needed for CCE
• Prepare statistical reports (non-credit registration related).
• Perform miscellaneous job-related duties as assigned.
• Act as the first point of contact for Conservatory Private Lesson and Group Class Instructors by tracking changes to instructor schedules and updating information
• Assist group instructors by ensuring that requested materials for classes are available, as required.
• Administrative support for the student award program
• Assist with event planning and preparation for term end performances and annual Celebration of Excellence Perform other Student and Instructor duties as assigned.
• Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!

Why Join Us?

At the University of Regina, we’re more than just a campus – we’re a community! Join our team and enjoy:

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Professional Growth: We support your development, offering opportunities for advancement and learning.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

Position Requirements

What You’ll Bring to this Position:

• Grade 12 supplemented by the successful completion of a recognized business course
• Minimum of three years’ experience, preferably within a university environment.
• An equivalent combination of education, training, and experience may be considered.

Skills That Will Ensure Your Success in the Role:

• Ability to make administrative/procedural recommendations on sensitive and confidential issues. Ability to maintain confidentiality of records and information.
• Experience in records management and tracking of information.
• Knowledge of musical instruments and the requirements of private music lessons.
• Knowledge of musical nomenclature in order to produce accurate and print-ready recital programs.
• Proven understanding of the purpose and format of private music instruction.
• Demonstrated knowledge and skill in the use of Microsoft Office (Word, Excel, Access, and Outlook-GroupWise) and in complex databases, such as Banner, Destiny One
• Experience providing support with event planning.
• Knowledge of University policies and procedures.
• Knowledge of the University community, programs and administrative offices.
• Ability to communicate effectively, both verbally and in writing.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $45,591.00 - $61,570.60 Annually Status Term Work Hours 8:15 AM – 4:30 PM

Duration (if Term/Temporary) To August 16, 2027, with possibility of extension or becoming permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted Additional Information Contact Information Job Open Date 08/17/2026 Job Close Date 08/23/2026 Open Until Filled No Special Application Instructions

Safety Statement The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. All employees share responsibility for contributing to a safe working environment.

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Required

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents