Administrative Assistant

GetHired, Inc.; Regina; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive wages

Health benefits

Employee assistance program

Job summary

Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor invoices, coordinating employee reimbursements, tracking and analyzing data, handling correspondence, and assisting with reports.

You will use Excel to track data and assist with special projects while supporting communications and administrative duties across departments.

Qualifications

• Strong organizational and time management skills in a deadline-driven environment.
• Proficiency in MS Office (Word, Excel) and Outlook.
• Strong communication and interpersonal skills.
• Resourcefulness, sound judgment and problem-solving skills.
• Ability to multi-task, prioritize and manage own workflow.
• Detail-oriented with a proactive work style.

Responsibilities

• Assist and support the functions of logistics team.
• Receive and make customer service calls.
• Prepare documentation for shipments.
• Prepare and make reports for accounting, operations and administration.
• Match purchase orders confirming prices and quantity to vendor invoices.
• Track, analyze data information using Excel and other programs.

Skills

Organizational skills

Time management

MS Office

Communication

Proactivity

Multi-tasking

Attention to detail

Writing & research

Team collaboration

Tools

MS Office

Excel

Outlook

Word

Job description

Who We Are

Emterra Group is a dynamic,growth-oriented, and safety-focused group of companies. Our organization havebeen deemed to be an “essential service” by providing collection and processingfor recycling, organics, and waste that keep our communities clean andsafe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play acrucial role in waste diversion and the circular economy. Emterra is proud tobe recognized as one of Canada’s Greenest Employers, a certified diversesupplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) andthe Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support ourlogistics and operations teams. Responsibilities include preparing shipmentdocumentation, managing purchase orders and vendor invoices, coordinatingemployee reimbursements, tracking and analyzing data, handling correspondence,and assisting with reports and special projects.

Key Responsibilities

• Assist and support the functions of logistics team
• Receive and make customer service calls
• Prepare documentation for shipments
• Prepare and make reports for accounting, operations andadministration
• Match purchase orders confirming prices and quantity tovendors invoices
• Verify receipt of material/services and confirmation offreipt of material/services
• Confirm accuracy of employee reimbursement expenses beforeprocessing
• Coordinate with vendors regarding invoicing, paymentinquiries and discrepancies
• Respond to vendor inquiries in a timely and professionalmanner
• Collect, track, and analyze data information/data usingExcel and other programs
• Conduct online research
• Review documents
• Apply appropriate discretion and due diligence to ensureaccuracy when preparing and promptly completing all required documentation(i.e. reports, presentations, correspondence/communications, tables, charts,files, etc. video conferencing etc.)
• Proficient ability to compose confidential letters,memorandums, correspondence and written proposals
• Purchasing and maintaining inventory of corporatepromotional products (pens, toques etc.)
• Ordering of printed materials (business cards, forms,stationary, decals etc.)
• Take part in other administrative duties and specialprojects as required

Skills & Qualifications

• Strong organizational and time management skills to functionin a deadline driven environment
• Proficiency in using MS Office (Word, Excel) & Outlook
• Strong communication and interpersonal skills, and theability to work well with employees at various levels of the organization
• Resourcefulness, sound judgment and excellentproblem-solvingskills
• Ability to foresee and plan for upcoming issues on behalf ofthe senior management team by being proactive
• Ability to multi-task, prioritize and manage own workflow
• A "roll up the sleeves" attitude and highly detail-orientedwork style
• Superior communication, writing, editing and research skills
• Flexibility to adjust to changing work priorities of thesenior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

• Opportunity to be part of one of Canada’sGreenest Employers!
• Competitive wages!
• Comprehensive healthbenefits (health, dental, and more depending on what you choose)!
• Employee AssistanceProgram, paid for by the company!
• Be part of anentrepreneurial organization that wants to continue to learn and grow!
• Ability to have an impactand make a change!

Emterra Group is committed to maintaining an equitable,fair, and diverse environment. Any applicants who have a disability or requirereasonable accommodation may speak directly with our Human ResourcesDepartment. Reasonable accommodations will be assessed on a case-by-case basis.All qualified applicants will receive consideration for employment withoutregard to race, colour, religion, sex, sexual orientation, gender identity,age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.