Administrative Assistant

Emterra Group; Regina; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Employee assistance program

Competitive wages

Job summary

Emterra Group is hiring an Admin Assistant to support our logistics and operations teams in Regina. You will prepare shipment documentation, manage purchase orders and vendor invoices, coordinate employee reimbursements, and assist with reports and special projects.

Responsibilities include handling correspondence, data analysis using Excel, and maintaining vendor communications. The role requires strong organization, MS Office proficiency, and effective writing and research skills.

Qualifications

• Strong organizational skills and ability to manage multiple tasks in a deadline-driven environment.
• Proficient in MS Office and ability to prepare documentation and reports.
• Excellent written and verbal communication with internal teams and vendors.

Responsibilities

• Support logistics and operations functions.
• Prepare shipment documentation and purchase orders.
• Coordinate vendor invoices and reimbursements; track data and reports.
• Handle correspondence and prepare confidential letters and proposals.
• Manage inventory of promotional materials and ordering needs.
• Assist with special projects and routine admin duties.

Skills

MS Office

Documentation

Communication

Time management

Data analysis

Vendor coordination

Education

High school diploma

Tools

MS Excel

MS Word

Outlook

Job description

Who We Are

Emterra Group is a dynamic,growth-oriented, and safety-focused group of companies. Our organization havebeen deemed to be an “essential service” by providing collection and processingfor recycling, organics, and waste that keep our communities clean andsafe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play acrucial role in waste diversion and the circular economy. Emterra is proud tobe recognized as one of Canada’s Greenest Employers, a certified diversesupplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) andthe Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support ourlogistics and operations teams. Responsibilities include preparing shipmentdocumentation, managing purchase orders and vendor invoices, coordinatingemployee reimbursements, tracking and analyzing data, handling correspondence,and assisting with reports and special projects.

Key Responsibilities

• Assist and support the functions of logistics team
• Receive and make customer service calls
• Prepare documentation for shipments
• Prepare and make reports for accounting, operations andadministration
• Match purchase orders confirming prices and quantity tovendors invoices
• Verify receipt of material/services and confirmation offreipt of material/services
• Confirm accuracy of employee reimbursement expenses beforeprocessing
• Coordinate with vendors regarding invoicing, paymentinquiries and discrepancies
• Respond to vendor inquiries in a timely and professionalmanner
• Collect, track, and analyze data information/data usingExcel and other programs
• Conduct online research
• Review documents
• Apply appropriate discretion and due diligence to ensureaccuracy when preparing and promptly completing all required documentation(i.e. reports, presentations, correspondence/communications, tables, charts,files, etc. video conferencing etc.)
• Proficient ability to compose confidential letters,memorandums, correspondence and written proposals
• Purchasing and maintaining inventory of corporatepromotional products (pens, toques etc.)
• Ordering of printed materials (business cards, forms,stationary, decals etc.)
• Take part in other administrative duties and specialprojects as required

Skills & Qualifications

• Strong organizational and time management skills to functionin a deadline driven environment
• Proficiency in using MS Office (Word, Excel) & Outlook
• Strong communication and interpersonal skills, and theability to work well with employees at various levels of the organization
• Resourcefulness, sound judgment and excellentproblem-solvingskills
• Ability to foresee and plan for upcoming issues on behalf ofthe senior management team by being proactive
• Ability to multi-task, prioritize and manage own workflow
• A "roll up the sleeves" attitude and highly detail-orientedwork style
• Superior communication, writing, editing and research skills
• Flexibility to adjust to changing work priorities of thesenior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

• Opportunity to be part of one of Canada’sGreenest Employers!
• Competitive wages!
• Comprehensive healthbenefits (health, dental, and more depending on what you choose)!
• Employee AssistanceProgram, paid for by the company!
• Be part of anentrepreneurial organization that wants to continue to learn and grow!
• Ability to have an impactand make a change!

Emterra Group is committed to maintaining an equitable,fair, and diverse environment. Any applicants who have a disability or requirereasonable accommodation may speak directly with our Human ResourcesDepartment. Reasonable accommodations will be assessed on a case-by-case basis.All qualified applicants will receive consideration for employment withoutregard to race, colour, religion, sex, sexual orientation, gender identity,age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.