Administrative Assistant

Altis Recruitment; North Vancouver; Hybrid; CAD 44,565 - 49,180; Part time

Job summary

A recruitment agency is seeking an experienced Administrative Assistant to support the CTO in North Vancouver. This hybrid role involves managing the CTO's calendar, organizing meeting logistics, and booking travel. The ideal candidate will have over 2 years of experience in a fast-paced environment, with strong multi-tasking abilities and discretion. This temporary position may have the potential for extension.

Qualifications

• 2+ years of Administrative or Executive Assistant experience in a fast-paced environment.
• Ability to manage calendars and travel bookings for executive leadership.
• Strong time management skills with the ability to multi-task.

Responsibilities

• Manage calendar for the CTO.
• Provide meeting logistics support including coordination and technical setup.
• Book domestic and international travel.

Skills

Calendar management

Time management

Emotional intelligence

Discretion and confidentiality

Job description

This range is provided by Altis Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$32.35/hr - CA$35.70/hr

Our retail client is seeking an Administrative Assistant to join their Technology team on a temporary basis for two months with potential for extension.

This role will be reporting to and supporting the CTO. This is a hybrid role requiring 2-3 days per week on site at the client's office in North Vancouver.

Candidates must be eligible to work in Canada.

Roles and Responsibilities

• Calendar management for the CTO.
• Providing meeting logistics support including meeting space coordination, catering management, and technical set up.
• Domestic and international travel bookings.
• Submit expense reports for the CTO in a timely manner.
• Support employee events for the Technology leadership team, and the entire organization as requested.
• Provide high level support in developing meeting agendas and presentation materials.
• Other ad hoc duties as assigned.

Qualifications and Skills

• 2+ years of Administrative or Executive Assistant experience in a fast-paced environment, having managed calendars and travel bookings for executive leadership
• Great time management skills, coupled with the ability to multi-task and juggle competing priorities.
• Possesses strong emotional intelligence, discretion, and the ability to maintain confidentiality.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative, General Business, and Strategy/Planning

Industries

• Retail Apparel and Fashion
• Retail
• Human Resources Services