Administrative Assistant

NOV; Nisku; On-site; CAD 40,000 - 55,000; Full time

Job summary

NOV is seeking an Administrative Assistant in Nisku, Alberta, to provide clerical and secretarial support to the Division Manager and Supervisors. The role includes filing, reporting, and coordinating with internal teams to keep operations running smoothly.

Strong Excel, Word, and Outlook skills are required, along with good communication and the ability to work independently with minimal supervision.

Qualifications

• Strong computer skills in Excel, Word, PowerPoint and Outlook.
• Good communication and organization skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Supports & coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems encountered to the manager's attention.
• Follow all applicable company policies and procedures including health, safety, and environmental requirements.
• Verify and enter information into the database.
• Filing duties.
• Generate and create reports as requested.
• Telephone and personal greetings, direction and assistance.
• Provide assistance to the group with Sales Orders and Purchase Orders as needed.
• Review and evaluate service reports for completion.
• Enter information from reports into database.
• Complete documents and submit for invoicing.
• Assist in scanning and photocopying.
• Word processing and administrative support.
• Office management responsibilities including office supply orders.
• Other duties as assigned.

Skills

Excel

Word

PowerPoint

Outlook

Education

High school diploma or GED

One-year certificate from college or technical school

Job description

Job Summary

The Administrative Assistant in Nisku, Alberta is responsible for administrative, clerical, and secretarial support to the group's Division Manager and Supervisors.

Responsibilities

• Supports & coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems encountered to the manager's attention.
• Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
• Verify and enter information into the database.
• Filing duties.
• Generate and create reports as requested.
• Telephone and personal greetings, direction and assistance.
• Provide assistance to the group with Sales Orders and Purchase Orders as needed.
• Review and evaluate service reports for completion.
• Enter information from reports into database.
• Complete documents and submit for invoicing.
• Assist in scanning and photocopying.
• Word processing and administrative support.
• Office management responsibilities including office supply orders.
• Other duties as assigned.

Qualifications

• High school diploma or GED
• One-year certificate from college or technical school preferred
• Minimum three-year experience and/or training
• Computer skills - proficient in Excel, Word, PowerPoint, Outlook
• Good communication skills
• Ability to organize, create and maintain effective workflow
• Outgoing and positive attitude
• Ability to work independently with minimal supervision

HSE Requirements

• Bending, twisting, and work indoors
• HSE Orientation, Hazard Identification
• Quality Management System Training

NOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind: NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. NOV values inclusion and diversity; we encourage all qualified candidates to apply.

With over 30 different locations in Canada, and 30, 000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, including a Flexible Spending Account, employer paid premiums, and employer contributions to our employee's RRSP. We are also proud to provide on the job training, with potential for advancement within our organization, and an Educational Assistance Program.

NOV thanks all interested applicants, however only those selected for interview will be contacted.