Administrative Assistant

Origin; Montreal (administrative region); Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Remote work option

35 hours per week

Vacation and compensatory time off

Group insurance

VRSP with employer contributions

Wellness program

Company events

Casual dress code

On-site parking

Job summary

Origin is a forensic investigation firm in Montreal seeking an experienced Administrative Assistant to support multiple assignments and professional staff.

You will handle invoices, documentation, and reports, transcriptions, proofreading, meeting minutes, and coordinate admin tasks across departments.

Remote option available; 35 hours/week; competitive compensation; group insurance; wellness program; casual dress code; dynamic team.

Qualifications

• DEC in languages, office administration, or related field.
• At least five years of experience in a similar position.
• Excellent command of French and English, both spoken and written.
• Very good command of Microsoft Office.
• Experience in legal, scientific, and/or insurance fields is a plus.

Responsibilities

• Provide administrative support for various assignments as needed.
• Prepare, submit, and follow up on invoices for professional work.
• Assist marketing and social media teams and management.
• Support for special projects.
• Transcribe, proofread, and format reports; deliver to external clients.
• Proofread texts to ensure high-quality language and grammar.
• Attend meetings, take notes, and draft summaries/minutes.
• Perform related tasks to support managers and administrative operations.

Skills

Attention to detail

Independence

Organization

Prioritization

Communication

Education

DEC in languages/office administration or related field

Tools

Microsoft Office

Job description

Origin is a forensic investigation firm specializing in post-loss investigations in fire and electrical, civil engineering, mechanical engineering, materials, metallurgy and chemistry. Our multidisciplinary team of engineers, chemists and technologists examines incidents objectively, working closely with all stakeholders to establish the facts, determine causes and set out clear, evidence-based conclusions that make informed technical, legal and insurance decisions possible.

Our mission is simple: bring clarity to complex situations through rigorous, independent scientific expertise.

Main Duties

• Provide administrative support for various assignments and responsibilities, as needed by the organization;
• Prepare, submit, and follow up on invoices related to professional work;
• Provide administrative support to the marketing and social media teams, as well as to management;
• Provide administrative support for special projects;
• Transcribe, proofread, and format reports prepared by professional staff, then ensure their delivery to external clients;
• Proofread texts and documents to ensure high-quality language and grammar;
• Attend certain meetings, take notes, and draft meeting summaries or minutes;
• Perform any other related tasks deemed relevant to actively support managers and administrative operations.

Required Qualifications

• College diploma (DEC) in languages, office administration, or a related field;
• At least five (5) years of experience in a similar position;
• Excellent command of French and English, both spoken and written;
• Very good command of Microsoft Office;
• A plus: experience in the legal, scientific, and/or insurance fields.

Required Skills

• High level of attention to detail, independence, and excellent organizational skills;
• Strong attention to detail and exemplary thoroughness;
• Versatility and ability to work quickly;
• Ability to effectively manage priorities and meet deadlines;
• Excellent communication skills, both verbal and written.

Working Conditions

• Permanent position: 35 hours per week - option to work remotely;
• Work location: Montreal
• Compensation based on relevant experience, the candidate’s profile, and the company’s salary policy;
• Vacation and compensatory time off;
• Group insurance programs and a VRSP with employer contributions
• Wellness program;
• Company events;
• A young, dynamic, collaborative, and evolving work environment;
• Casual dress code;
• On-site parking.

* Please note that, to keep the text concise, the masculine form will be used in this posting. However, this position is open to both men and women.