Administrative Clerk 1 - Building Inspection Administration

Capital Regional District; Victoria; On-site; CAD 50,000 - 53,000; Part time

Job summary

Capital Regional District in Victoria, BC, is seeking an Auxiliary Administrative Clerk to support the Building Inspection office with reception, clerical and cashier duties. You will process building permit applications, enter data into the permit database, prepare reports, and assist with records management and SharePoint tasks.

The role requires strong communication, keyboarding, and knowledge of office procedures; valid BC driver’s licence is required.

Qualifications

• Certificate in a related discipline required.
• Minimum 2 years of directly related experience.
• Equivalent combination of education and experience acceptable.
• Valid BC Driver's Licence.

Responsibilities

• Provide reception and respond to inquiries about building permits.
• Provide direction and training to auxiliary clerical staff.
• Provide administrative and clerical services.
• Handle cashier duties and deposits.
• Prepare reports and correspondence in support of building inspection services.
• Record correspondence and documentation for permit applications and files.
• Enter permit information into the building permit database.
• Process permit applications for building inspectors.
• Input inspection worksheets and notify applicants of fees.
• Coordinate filing and time-sensitive information related to inspections.
• Receive and record permit fees and issue receipts.
• Contact property owners with expired permits or violations to obtain compliance.
• Act as the point of contact for building violations files.
• Compile documentation for land title notices and staff reports.
• Prepare month-end statistics and inventory updates.
• Assist with SharePoint site and permit database development.
• Prepare files for microfilming.
• Operate office equipment and related software.
• Follow CRD policies and procedures.
• Perform other related duties as required.

Skills

Communication skills

Data entry

Proofreading

Office operations

Customer service

Deadline management

Interpersonal skills

Professionalism

Team collaboration

Education

Certificate in a related discipline

2 years related experience

Tools

Tempest

BC Land Title System

Land Title Act

Job description

Req ID: 2006

Business Unit: Electoral Area Services

Division: Building Inspection

Regular / Auxiliary: Auxiliary; up to 15 months

Job Type: Auxiliary (anticipated full-time schedule)

Pay Grade: CAN/05/02/J10

Rate of Pay: $36.01 - $38.31 per hour; plus 15% in lieu of benefits

Hours of Work: 70 hours bi-weekly

Posting Date: September 3 , 2026

Closing Date: Open until filled, submission review to begin September 22, 2026

This position provides reception, clerical and administrative support relating to the day-to-day operations of the Building Inspection office and may be assigned to work at other locations subject to operations requirements.

Key Duties & Responsibilities

• Provides reception support and responds to general inquiries pertaining to building permits and permit application procedures.
• Provides direction, guidance and training to auxiliary clerical staff as required.
• Provides administrative and clerical services.
• Provides cashier services and prepares bank deposits as required.
• Prepares reports and correspondence in support of building inspection services.
• Records correspondence and documentation relating to building permit applications, pending files and property files.
• Enters permit information into building permit database.
• Processes building permit applications in preparation for building inspectors.
• Inputs building inspection worksheets into database and notifies applicants of permit fees.
• Coordinates filing system and time sensitive information related to inspections and work projects to ensure compliance with bylaw timelines.
• Receives and records permit fees and issues receipts for monies received.
• Contacts property owners who have expired building permits or building violations and assists them to obtain compliance, as required.
• Acts as the point of contact for building violations files.
• Compiles documentation for registering notices on land title and provides information for the preparation of staff reports.
• Prepares month end statistical reports, updates inventory of building permits and completed files.
• Acts as SharePoint Champion and assists in the ongoing development of the building Inspection SharePoint site, the building permit database and the department's external webpages.
• Prepares files for microfilming.
• Operates various office equipment, digital camera and related software, microfiche.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Additional Information

• None

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong accurate keyboarding and data entry skills.
• Thorough knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills.
• Thorough knowledge of office operations, administrative processes and systems.
• Strong ability to operate various types of office equipment.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Strong proficiency and experience using property database software such as Tempest.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Strong ability to deal with the public with professionalism, tact and diplomacy.
• Considerable experience in managing a bookkeeping system to record bank deposits and petty cash activities.
• Strong ability to deal with the public with professionalism, tact and diplomacy.
• Basic ability to understand and interpret various building bylaws related to the CRD.
• Working knowledge and experience with BC Land Title System and Land Title Act or similar, and procedures for research and retrieval/examination of available data/information.
• Strong ability to take initiative, use independent judgement and show discretion.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Strong ability to establish and maintain effective and collaborative working relationships.

Qualifications

• Certificate in a related discipline
• A minimum of 2 years' directly related experience
• An equivalent combination of education and experience

Certifications

• Valid BC Driver's Licence

APPLICATIONS

We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to [e-mail]

The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.