Administrative Assistant

GWICH'IN TRIBAL COUNCIL; Inuvik; On-site; CAD 42,000 - 60,000; Full time

Job summary

GWICH'IN TRIBAL COUNCIL is seeking an Administrative Assistant in Inuvik to support the Lands and Resources department. The role involves handling administrative tasks, coordinating meetings and travel, managing records, and assisting with land use application processing.

Reporting to the Director of Lands and Resources, you will maintain confidential records and interact with Indigenous communities, staff, and external partners.

Qualifications

• Diploma or certificate in Office Administration or related field.
• 2–3 years administrative/clerical experience, preferably in government/Indigenous contexts.
• Strong written and verbal communication skills for professional correspondence and meeting docs.
• Excellent organizational and time-management abilities with multitasking and deadlines.
• Proficient in Microsoft Office and comfortable with databases/digital filing systems.
• Experience planning meetings, events, and travel logistics.
• Familiarity with invoicing, recordkeeping, and fee collection processes.
• Ability to work collaboratively with community members, staff, contractors, and external agencies.
• Strong attention to detail and confidentiality in handling information.

Responsibilities

• Provide comprehensive administrative support including drafting correspondence, reports, and filing.
• Coordinate events, meetings, workshops, and community consultations.
• Serve as primary contact for Renewable Resource Councils on behalf of Gwich’in Lands and Resources.
• Support land use application processing by data entry, deadlines, and follow-up on documents.
• Prepare invoices for land use applications and collect related fees.
• Manage office duties to support daily Lands and Resources operations.
• Liaise between department, Gwich’in Participants, contractors, and external stakeholders.
• Schedule meetings, record minutes, and monitor action item follow-ups.
• Participate in technical meetings and enhance administrative systems and workflows.
• Coordinate travel arrangements for department staff.

Skills

Strong communication

Time management

Attention to detail

Team collaboration

Education

Diploma or certificate in Office Administration

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Position Title: Administrative Assistant

Department: Lands and Resources

Reports To: Director of Lands andResources

Location: Inuvik, Head Office

Employment Type: Full-Time, Permanent

PURPOSE

Reporting to the Director ofLands and Resources, the Administrative Assistant provides essentialadministrative, technical, and clerical support to ensure the efficientday-to-day operations of the Department. This role supports communication withstakeholders, coordinates meetings and travel, manages records anddocumentation, and assists with land use application processing, contributingto the smooth delivery of land and resource management services.

RESPONSIBILITIES

• Providecomprehensive administrative support, including drafting correspondence,preparing reports, maintaining files, and managing departmental documents.
• Assistin planning and coordinating events, meetings, workshops, and communityconsultations.
• Actas the primary contact for Renewable Resource Councils (RRCs) on behalf of theGwich’in Lands and Resources.
• Supportapplication processing by entering data, tracking deadlines, and following upon outstanding documentation.
• Prepareinvoices for approved land use applications and authorizations and collectapplicable land use fees.
• Performgeneral office duties to support the efficient daily operations of the Landsand Resources team.
• Serveas a liaison between the department, Gwich’in Participants, contractors, andexternal stakeholders.
• Organizeand schedule meetings, record minutes, and monitor follow-up on action items.
• Participatein technical team meetings and support the enhancement of administrativesystems and land/resource workflows.
• Coordinatetravel arrangements for departmental staff, including booking flights,accommodations, and local transportation.
• Assistwith procurement activities and manage office supplies.
• Maintainorganized filing and archiving systems for departmental records.
• Keepaccurate databases of land and resource management applications, approvals, andrelated documentation.
• Handlesensitive information with discretion and uphold confidentiality at all times.
• Performadditional duties as required.

QUALIFICATIONS

• Diplomaor certificate in Office Administration, Business Administration, or a relatedfield.
• Minimumof 2–3 years of administrative or clerical experience, preferably in agovernment, Indigenous, or land/resource management setting.
• Strongwritten and verbal communication skills, with the ability to draft professionalcorrespondence and meeting documentation.
• Excellentorganizational and time management skills; able to manage multiple prioritiesand meet deadlines.
• Proficientin Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable usingdatabases and digital filing systems.
• Experienceplanning and coordinating meetings, workshops, and travel logistics.
• Familiaritywith invoicing, recordkeeping, and fee collection processes.
• Abilityto work collaboratively with community members, staff, contractors, andexternal agencies.
• Strongattention to detail and accuracy in data entry, file management, and documenttracking.
• Professionalismin handling confidential and sensitive information.
• Knowledgeof the Gwich’in Settlement Area or experience working with Indigenouscommunities is an asset.
• ValidClass 5 driver’s license is an asset.

Inaccordance with Section 16(1) of the Canadian Human Rights Act and ourobligations under the Gwich’in Comprehensive Land Claim Agreement (GCLCA),preference will be given to qualified GCLCA Participants and Indigenousapplicants. We encourage applicants to self-identify in their application ifthey wish to be considered under this preference.