Administrative Assistant

Canadian Baptists of Ontario & Quebec; Hamilton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A vibrant community church in Hamilton, Ontario, is seeking an Administrative Assistant to support its mission of connecting people to God and each other. The role combines administrative tasks with key responsibilities including managing schedules, communications, and database maintenance while fostering a welcoming environment. Ideal candidates will possess strong organizational and communication skills, alongside a commitment to the church's mission.

Benefits

Paid vacation

Holidays

Sick days

Qualifications

• Experience in confidential or administrative duties supporting church leadership.
• Strong proficiency in computer skills, including Microsoft Office.
• Ability to work independently and as part of a team.

Responsibilities

• Perform receptionist duties and maintain church database.
• Schedule and coordinate meetings and events.
• Provide administrative support to the pastoral team.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Education

Relevant education or work experience in administrative duties

Tools

Church management software

Presentation software

Social media platforms

Job description

Hourly wage, commensurate with experience. | Paid vacation, holidays, and sick days

Application Deadline

2025/05/31

Country

Canada

Description

We are currently seeking an Administrative Assistant to help support and enable the vision and mission of the church, through provision of direct support to the pastors, volunteers and church operations.

Overview of Church and Community

Harmony Baptist Church, located in Hamilton, Ontario, is a vibrant community committed to connecting people with God and one another. Guided by our vision of being a church where lives are transformed and, in turn, transform the world, we are experiencing an exciting period of revitalization and growth. Our multigenerational and multicultural congregation is welcoming many new families, with a special focus on our south-central neighbourhood and the surrounding region. Dedicated to biblical preaching, contemporary worship, and innovative outreach, we are a church that values active involvement and community outreach.

Church Purpose | Mission Statement

Mission: Harmony Baptist Church exists to connect people to God and each other

Vision: Changing the world because God is changing us.

Qualifications and Education Requirements

ESSENTIAL QUALIFICATIONS

• Relevant education and/or work experience performing confidential or administrative duties and supporting church leadership.
• Strong proficiency in computer skills, such as Microsoft Office, presentation software, and social media platforms (Facebook, Instagram, etc.).
• Excellent interpersonal, oral and written communication skills.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work independently and as part of a team.

EXPECTATIONS

• To be aligned and enthusiastic about the mission and vision of Harmony Baptist Church.
• To be relentlessly proactive and follow through on assigned tasks.
• To steward sensitive information with trust and confidentiality.
• To be a fully devoted follower of Christ and live and work with integrity.

Role and Responsibilities

Key responsibilities include performing receptionist duties, maintaining and updating the church database, scheduling/coordinating meetings, events and building use, designing and maintaining advertising and promotional material, providing administrative support to the pastoral team, and church leadership.

Preferred Skills

• Experience in graphic design
• Experience in web design
• Experience working with relational databases such as church management software
• Knowledge of basic bookkeeping or financial systems

Contact

You must be eligible to work in Canada. Interested candidates are invited to submit a resume via email and a cover letter explaining why you are a great fit for this position to [e-mail]