Administrative Assistant

Nova Scotia Power; Halifax; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits

Education programs

Employee assistance program

Parental leave top-up

Wellness benefits

Pension plan

Job summary

Nova Scotia Power, ERP Product Support, Halifax, Nova Scotia, is seeking an Administrative Assistant to provide high-caliber administrative support to a ~30-person team. Duties include calendar management, meeting coordination, travel arrangements, document creation, and financial administration under the Finance & Compliance leadership.

The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced environment, with opportunities to contribute to reporting and data activities while

Qualifications

• College diploma in Office Administration, Business, or related field is required.
• Minimum 2 years of relevant experience.
• Equivalent combination of education, training, and experience may be considered.

Responsibilities

• Coordinate and arrange meetings and events.
• Manage calendars and email correspondence.
• Organize travel arrangements.
• Maintain filing systems and SharePoint sites.
• Create and edit documents, spreadsheets, and presentations.
• Process invoices and update payroll information.
• Support budgeting and variance reporting.

Skills

Office coordination

Interpersonal skills

Multitasking

Attention to detail

Independent work

Communication skills

Education

Office Administration diploma

Tools

MS Office

SharePoint

Oracle

PeopleSoft

Job description

The Opportunity

Company, Department: Nova Scotia Power, ERP Product Support

Location: Halifax, Nova Scotia

Type of Employment: Temporary, Full-Time

Closing Date: September 2, 2026

Note: This position has an expected end date of February 17th, 2027.

We are looking for a Administrative Assistant to join our team. Reporting to the Senior Director, Finance & Compliance, you will work to provide a high caliber of administrative support for a team of approximately thirty people.

The Administrative Assistant provides comprehensive administrative support to a team within Nova Scotia Power, ensuring the effective coordination of daily activities and adherence to corporate administrative and safety requirements. This role supports a high-volume, fast-paced environment and contributes to team efficiency through strong organizational, clerical, and coordination capabilities.

Key elements of this role include:

Administration & Coordination

• Coordinate and arrange meetings and events.
• Manage calendars and email correspondence.
• Organize travel arrangements.
• Maintain office supplies inventory and coordinate office mail and package handling.
• Maintain filing systems and SharePoint sites.
• Create and edit documents, spreadsheets, and presentations.
• Perform other administrative duties as required.

Health & Safety Compliance

• Ensure compliance with Occupational Health and Safety rules and regulations.
• Track and support team safety program requirements.
• Monitor and maintain records of training completion to ensure compliance.

Financial & Payroll Administration

• Process invoices for payment.
• Update payroll information.
• Prepare and submit expense reports.

Data, Reporting & Analysis

• Support various reporting activities, including budget preparation and variance analysis.
• Maintain records of approvals.
• Assist with Balanced Scorecard data tracking and reporting.

Role-Specific Responsibilities

• Perform additional responsibilities aligned with the needs of the business unit and team.

These skills will make you successful:

To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

Education & Experience

• College diploma in Office Administration, Business, or related field is required.
• Minimum 2 years of relevant experience.
• An equivalent combination of education, training, and relevant experience may be considered.

Technical/Job Specific Knowledge and Abilities

• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience with SharePoint, Oracle, and PeopleSoft.
• Strong attention to detail and ability to maintain a high standard of accuracy.
• Demonstrated sound judgement and ability to handle confidential information.
• Strong interpersonal and communication skills.
• Excellent organizational and multitasking abilities.
• Ability to work both independently and collaboratively.
• Self-motivated with the ability to take initiative.

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

The perks of joining our team? We offer:

• Flexibility: Hybrid work model.
• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.