Administrative Assistant

ParaMed; Greater Sudbury; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Education allowance

Employee Assistance Program

Exclusive offers

Job summary

ParaMed is seeking an Administrative Assistant for our Sudbury Office to perform a variety of administrative duties in support of managers and professionals.

You will handle filing, mail, scheduling, travel arrangements, note taking, and assist field staff with mobile devices; participate in meetings and coordinate information flow.

We offer comprehensive health and dental benefits, education allowances, EAP, and employee perks as part of our total rewards.

Qualifications

• Complete filing as required.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations.
• Schedule and confirm appointments and meetings.
• Order office supplies and maintain inventory.
• Answer telephone and electronic enquiries and relay telephone calls and messages.
• Record and prepare minutes of meetings.

Responsibilities

• Complete filing as required.
• Open and distribute incoming mail and compile information for internal use.
• Schedule and confirm appointments and meetings; arrange travel when needed.
• Assist field staff with mobile devices and technical setup.
• Greet visitors and respond to inquiries; direct as needed.
• Prepare minutes of meetings and support HS information flow.

Job description

Job DescriptionAdministrative AssistantFull-time position located at our Sudbury OfficeAdministrative Assistants perform a variety of administrative duties in support of managerial and professional employers.Why you’ll love working here:Celebration and Recognition programsComprehensive health and dental benefit plansEducation allowance for employees and familyEmployee Assistance ProgramEmployee perks and exclusive offersJob dutiesComplete filing as requiredOpen and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizationsSchedule and confirm appointments and meetingsOrder office supplies and maintain inventoryAnswer telephone and electronic enquiries and relay telephone calls and messagesSet up and maintain manual and computerized information filing systemsAssist field staff with mobile devicesGreet visitors, field staff, etc., and assist as requiredRecord and prepare minutes of meetingsComplete monthly JHSC inspectionsArrange travel schedules and make reservationsMay compile data, statistics and other information to support research activitiesMay organize conferences.ParaMed Home Health Care is Canada’s leading provider of home care service. We have been providing homecare and wellness solutions since 1974 and operate across Ontario, Alberta, Manitoba and Nova Scotia. With 10,000 employees and over 75,000 patients, we are proud of the impact we bring to our communities through the delivery of high-quality patient centered care.ParaMed is a division of Extendicare, the leading seniors care organization that also owns and operates long term care homes, and retirement homes.This is a newly added position.Time TypeFull timeCompensation DetailsCompensation will be discussed during the recruiting process.ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needs including high-quality nursing, therapeutic, personal support and home support. We work hand-in-hand with health system partners to deliver personalized and coordinated care, support independent living and relieve capacity pressures on hospitals. Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before.We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.ParaMed is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.ParaMed is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail] acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.