Administrative Assistant

Grande Prairie Public School Division; Grande Prairie; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant to support its vibrant school community. This full-time role involves a variety of responsibilities, including receptionist duties, maintaining student records, and providing administrative support. The ideal candidate will possess a strong background in administration, excellent organizational skills, and the ability to interact effectively with students, parents, and staff. If you thrive in a dynamic environment and are passionate about contributing to a positive educational experience, this opportunity is perfect for you.

Qualifications

• Completion of a post-secondary diploma or certificate program for Administrative Assistants.
• One year of formal experience as an Administrative Assistant or similar role.

Responsibilities

• Receptionist duties and maintaining student and financial records.
• Generating reports, daily attendance, and timesheet approvals.

Skills

Microsoft Office

Bookkeeping

Interpersonal Skills

Oral Communication

Written Communication

Multi-tasking

Education

Post-secondary diploma or certificate in Administrative Assistance

One year of formal experience as an Administrative Assistant

Tools

PowerSchool

Rycor

Atrieve

PASI

Job description

Grande Prairie Public School Division

Invites Applications For

ADMINISTRATIVE ASSISTANT

MAUDE CLIFFORD

COMPETITION NUMBER: S2526-001

Full-time Permanent (35 hours per week) Administrative Assistant

Effective 2025-2026 School Year

Applications will be accepted until Wednesday. May 14th at 4:00p.m.

Maude Clifford Public School serves students from Kindergarten through to Grade 6. Go to www.gppsd.ab.ca/school/maudeclifford for more information.

Responsibilities And Skills

The successful candidate will have the ability to carry out the following responsibilities while helping to create a welcoming, caring, respectful, and safe environment. The primary responsibilities include receptionist duties, working with students and parents, maintaining student and financial records, generating reports, daily attendance, timesheet approvals, administrative support, and other duties as assigned.

A strong administrative background with Microsoft Office, bookkeeping, and internet usage is required. Experience with PowerSchool, Rycor, Atrieve, PASI, and First Aid is considered an asset. The successful candidate will be a self-starter who can work independently and have the interpersonal skills to interact with a variety of personalities. Excellent organizational skills and the ability to multi-task are required as there are frequent deadlines and interruptions. Both oral and written communication skills and the ability to work in a team environment are essential.

Qualifications

• Completion of a post-secondary diploma or certificate program for Administrative Assistants or a related field
• One (1) year of formal experience as an Administrative Assistant or similar role
• Experience confidentially managing sensitive information and adhering to FOIP regulations
• Other combinations of education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered
  
  

Applications Should Include

• Completed Apply to Education profile
• Cover letter
• Detailed resume
• Three references with current contact information
  
  

We appreciate and thank you for your application; however, we contact only those candidates who are selected for an interview. GPPSD reserves the right to check references prior to the scheduling of interviews.

Grande Prairie Public School Division accepts applications for all positions online. All applicants, both internal and external, are required to create a profile and apply for career opportunities as they become available. Once you have successfully applied to a position you will receive a confirmation e-mail, and the job will be listed in your Job Application Log'. If you require assistance registering for an account or uploading documents, please call 1-877-900-5627.

A current Police Information Check with Vulnerable Sector Check and Child Intervention Record Check must be provided as a condition of employment.